Legal Records Clerk - Fairfax County, VA : Job Details

Salary : $45,255.39 - $75,424.96 Annually Location : FAIRFAX (FJ16), VA Job Type: FT Hourly W BN Job Number: 25-01533 Department: Circuit Court & Records Opening Date: 08/16/2025 Closing Date: 8/22/2025 11:59 PM Eastern Pay Grade: S15 Posting Type: Open to General Public Job Announcement The position assists the public with the case file review requests and miscellaneous questions. Verifies all documents scanned into civil cases in the Circuit Court Case Management System (FullCourt Enterprise - FCE), ensures the accuracy of all registers of action (ROAs) in civil cases. Enters orders and other case information for civil miscellaneous files including updating litigant information in the FCE. Processes returns of services in civil cases. Performs other duties as assigned. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) Receives and reviews documents to ensure completeness for filing and recording; Prepares and processes legal documents; Enters and updates case information in the case management system; Scans and indexes documents in the case management system; Calculates and collects fines, court costs, and restitution; Notifies defendants of court fines, fees, and restitution balances and payment options; Reconciles daily receipts, identifies discrepancies and makes corrections; Assists customers by phone, and in person with miscellaneous inquiries; Maintains, stores, and ensures accessibility of case files; Assists the public requesting to review, and/or obtain copies of case files; Prepares and monitors Court dockets; Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court. Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard administrative procedures, practices, and equipment; Knowledge of common legal terminology, documents and procedures; Ability of comprehend applicable Virginia Code sections and laws; Ability to process a considerable volume of record work in an accurate and timely manner; Ability to perform data entry, scanning, indexing and retrieval with computer information systems; Ability to communicate courteously and effectively, both verbally and in writing; Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff. Employment StandardsMINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment. NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer. PREFERRED QUALIFICATIONS:

• Two or more years of court and/or legal experience.
• Cashiering and/or customer service experience.
• Ability to work independently and in a team environment.
• Excellent oral and written communication skills.
• Attention to detail.
• Ability to multitask and work with limited direction to address identified objectives.
• Excellent organizational skills.
• Experience using Court Case Management systems, Scanning and Imaging software; and Microsoft Office Suite (especially Word, Excel and Outlook).

PHYSICAL REQUIREMENTS:

• Requires ability to lift boxes, files and push a cart weighing up to 50 ; to input and retrieve data from a computer; to climb a ladder to access and store files; to stand and file for an extended period of time; to communicate verbally and in writing.
• All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home - including We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.? Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY?703-###-####. EEO/AA/TTY. #LI-AL1 Requisition 25-01533 Merit Positions Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees' Child Care Center
• Continuous Learning Opportunities

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: For additional details please visit the Non-Merit Positions

Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

• Medical/Vision/Dental Insurance Coverage
• Flexible Spending Program
• Deferred Compensation

Temporary: scheduled to work a maximum of 900 hours in a calendar year.

• No benefits

01 What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate degree

02 If you answered Some college for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03 How many years of full-time equivalent experience do you have providing administrative support, technical support, customer service, or working in a court or legal environment?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

04 How many years of full-time equivalent experience do you have working in a court or other legal environment?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

05 How many years of full-time equivalent experience do you have providing administrative support?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

06 How many years of full-time equivalent experience do you have providing front-line customer service?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

07 Please identify the type of experience you have had in the following areas of customer service. Check all that apply.

• Face-to-face customer service
• Telephone customer service
• Respond in writing to customer inquiries
• Research and resolve difficult and complex customer issues
• None of the above

08 Please identify the type of experience you have had calculating fees or cashiering. Check all that apply.

• Serve as a cashier in a business or legal environment
• Process credit card transactions at work
• Calculate fees owed by a customer
• Reconcile daily accounting receipts
• None of the above

09 How many years of full-time equivalent experience do you have performing data entry?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

10 Please identify the type of experiences you have had interacting with co-workers in an office. Check all that apply.

• I work mainly by myself
• I work with a team but rarely perform duties other than my own
• I work with a team and frequently fill in for others on my team
• I have volunteered to mentor and train other employees on how to perform my job
• I have served on inter-departmental committees and teams in my organization
• I have served as a team leader
• None of the above

11 Do you have any work experience using a court case management system?

• Yes
• No

12 If you answered Yes to the previous question, please list the Court Case Management System(s) in which you possess work experience. If this does not apply to you, enter Not applicable . 13 Please indicate your level of experience digitizing records and using scanning equipment.

• I have periodic experience using scanning equipment, but not on a regular basis
• I regularly and routinely digitize records with scanning equipment as part of a job
• I am an expert in digitization and train and educate others in the process
• No experience digitizing records or using scanning equipment

14 Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• No experience

15 Please indicate your level of proficiency with Microsoft Outlook.

• Beginner (Basic knowledge of identifying the components of the Outlook environment; composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments; scheduling meetings, managing tasks, notes and journal entries)
• Intermediate (Knowledge of customizing message settings; organizing and locating Outlook messages; setting calendar options; tracking activities using the Journal; assigning and tracking tasks; sharing folder information; customizing the Outlook environment)
• Advanced (Extensive knowledge of almost all functions of program including personalizing your email; organizing Outlook items; managing data files; managing contacts and contact information; saving and archiving email; creating a custom Outlook form; working offline and remotely)
• No experience

16 Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

Required Question