Legal Practice Coordinator-Private Client Services - WIGGIN AND DANA LLP : Job Details

Job Duties:

The following are essential job duties and responsibilities of the Legal Practice Coordinator. This list is not exhaustive, and other duties may be assigned as necessary.

• Drafts documents based on guidance from lawyers.Has knowledge of common documents such as wills, powers of attorney, and trust agreements.
• Provides document production services including word processing, scanning, PDF manipulation. Utilizes office services support as appropriate.
• Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are included.
• Prepares documents for signings.
• Conforms signed documents for mailing to client and documentation for firm files.
• Organizes files and databases; maintain documents, both paper and electronic. Follows firm guidelines relating to record retention.
• Follows up with attorney and/or client on outstanding issues.
• Notarizes documents as requested.

Requirements:

Education: Bachelor's degree

Experience: 1-3+ years of legal experience, preferably in trusts and estates.

Knowledge/Skills and Abilities:

• Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint. Ability to use PDF technology such as Nuance or Adobe Acrobat.
• Excellent knowledge of grammar, spelling, and punctuation.
• Legal writing skills, knowledge of legal terminology.
• Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc.
• Strong oral and written communication skills.
• Strong interpersonal skills in order to communicate with a diverse group of attorneys, staff, and clients.
• Strong customer service orientation.
• Notary Public.

Essential Demands of the Role

• Flexibility to work overtime, as needed.
• Ability to travel to other office locations on occasion.
• Prolonged periods sitting at a desk or standing; using computer equipment.