Legal Billing Coordinator - Green Key Resources : Job Details

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This range is provided by Green Key Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $110,000.00/yr

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Green Key Resources is proud to partner with several top-tier, highly respected law firms across New York City and New Jersey in their search for experienced Legal Billing professionals. These firms are actively hiring for key roles within their billing departments and are seeking candidates who bring prior legal industry experience—a requirement for consideration.

These opportunities offer the chance to work with prestigious legal teams and contribute to high-level billing operations. Please note that only candidates with a background in legal billing will be considered, as familiarity with law firm billing systems, client guidelines, and e-billing platforms is essential.

Most roles require a hybrid schedule, with a minimum of 2–3 days onsite per week, depending on the firm's policy.

Key Responsibilities

• Coordinate the setup of new matters in accordance with client and internal requirements, including billing codes, matter IDs, budgets, and alternative fee arrangements (AFAs).
• Interpret and apply client billing guidelines to ensure accurate and compliant invoice processing.
• Generate and revise billing drafts (proformas) based on attorney instructions, including time entry edits, transfers, and write-downs.
• Finalize and submit invoices through electronic billing platforms; troubleshoot submission issues and monitor invoice status.
• Maintain up-to-date documentation of billing preferences and protocols for assigned attorneys and clients.
• Serve as a liaison between the legal team and client finance departments to resolve billing inquiries and ensure timely payments.
• Monitor and manage unbilled time, aged receivables, and unapplied payments; regularly review billing inventory with attorneys.
• Collaborate with internal departments to ensure a seamless billing and collections process.
• Identify and recommend process improvements to enhance billing efficiency and accuracy.
• Ensure adherence to firm-wide financial policies and maintain the integrity of billing data.
• Support ad hoc reporting, special projects, and provide coverage for team members as needed.

Qualifications

• Bachelor's degree or equivalent experience, preferably in Accounting, Finance, or Business Administration.
• Minimum of 5 years of billing experience in a law firm or professional services environment.
• Proficiency with legal billing systems such as Aderant, Elite Enterprise or 3E; familiarity with tools like Design Gallery, ARCS, Intapp Open/Time, and Target*Cash is a plus.
• Experience with eBilling platforms such as BillBlast and eBillingHub preferred.
• Strong command of Microsoft Office Suite, particularly Excel and Outlook.
• Excellent communication skills, both written and verbal.
• Highly organized, detail-oriented, and capable of managing multiple priorities under tight deadlines.
• Ability to work independently and collaboratively within a team.
• Flexibility to work overtime as needed.

Seniority level

• Seniority levelNot Applicable

Employment type

• Employment typeFull-time

Job function

• Job functionAccounting/Auditing and Finance
• IndustriesLegal Services and Law Practice

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