Legal Administrative Assistant - the goodkind group, llc : Job Details

The Garden City office of a global law firm is seeking a Legal Administrative/Support Assistant for their Litigation Department.

The Legal Support Specialist supports a broad range of practice-specific activities including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing.

Duties & Responsibilities:

• Assists in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents, pleadings, papers and other practice specific documents.
• Acquires an in-depth understanding of client relationships and businesses to provide the team information necessary to support client needs.
• Ability to understand and navigate firm resources to make recommendations to attorneys related to client support.
• Provides case management for client matters and coordinates workflow within the team.
• Ensures attorneys are complying with client requests and requirements, including client specific billing requirements.
• Manages practice calendars to ensure team operates efficiently.
• Maintains legal files (both paper & electronic), organizes and files documents in designated order.
• Updates case information, scans and organizes legal files.
• Manages document deliveries and tracks final executed documentation.
• Assists with overflow work and other projects as needed.
• Attends team strategy meetings.
• Collaborates and works with paralegals and other legal support team members where applicable.
• Receives and evaluates telephone calls for supported attorneys, fields calls and conveys messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons as needed.
• Processes time entry, open new matters, drafts engagement letters and audit responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, collates information, prepares agendas, reviews and prepares billing invoices, and other administrative duties.
• Other special projects as needed.

Skills & Competencies:

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group (e.g., State and Federal court filing, including e-filings).
• Must be skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses.
• Problem-solving ingenuity and ability to prioritize and manage multiple activities.
• Must be a self-starter, organized, able to work with a minimum of supervision.
• Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook.
• Strong attention to detail, organizational skills, and ability to manage time effectively.

Qualifications & Prior Experience:

• The ideal candidate will have five or more years of experience working as a legal secretary supporting the litigation department.