Lease Accounting Assistant (Remote) - Adecco : Job Details

The Lease Accounting Assistant is a key position that supports the Lease Administration, Accounts Payable, and Property Accounting teams. This role is responsible for various tasks, including tenant billing, cash receipts, accounts receivable, and general ledger review. Reporting to the Manager of Lease Administration, the assistant plays a critical role in assisting the Property Accounting team.

Key Responsibilities:

Lease Administration Support:

• Prepare and enter monthly tenant chargeback billings for utilities, repairs, and other charges as directed.
• Generate and send monthly invoices and related documentation to tenants via email.
• Review the general ledger for accurate invoice coding related to operating expenses, taxes, and insurance.
• Coordinate with Property Management, Accounting, and Lease Administration to resolve miscoded operating expenses.
• Track real estate tax and insurance payments for tenant reimbursement.
• Update and maintain CPI data tables in Yardi on a monthly basis.
• Maintain up-to-date tenant contact information.
• Assist the Lease Administration team with additional duties as needed.

Accounts Receivable Support:

• Monitor tenant payment activity in bank accounts.
• Accurately post cash receipts, including lock-box, EFT, and ACH transactions, in a timely manner.
• Assist with rent collections and generate receivable reports.

Accounts Payable Support:

• Respond to vendor inquiries regarding payment confirmations and outstanding balance inquiries.
• Enter real property tax bills into Yardi.
• Follow up with vendors on outstanding checks.

Property Accounting Support:

• Assist the Property Accounting team with tasks related to insurance, real estate taxes, and utilities.
• Respond to inquiries from tenants, legal teams, property operations, and accounting.
• Support special projects for Lease Administration, Accounts Payable, and Property Accounting teams as needed.

Qualifications:

• Knowledge of general ledger accounting, lease administration, and accounting practices.
• Strong organizational skills with a focus on deadlines.
• Excellent problem-solving and analytical skills.
• Clear, effective communicator (both oral and written) with the ability to interact with all levels of internal and external stakeholders.
• Ability to work collaboratively across teams and manage competing priorities.
• Strong customer service orientation and professionalism.
• High attention to detail and accuracy.

Education and Experience:

• Bachelor's degree in Accounting, Business, or a related field, or equivalent work experience.
• Minimum of 1 year of experience in Commercial Real Estate Accounting, Collections, and/or Lease Administration.
• Intermediate proficiency with Microsoft Excel.
• Experience with Yardi is preferred.

Work Environment:

• This position is based in a general office setting with up to 10% travel to remote office locations based on organizational and business needs.

Physical Demands:

• Ability to remain seated for long periods while working at a desk and operating a computer.
• Ability to access file cabinets and office equipment, including computers, copiers, and fax machines.
• Occasionally required to lift boxes weighing up to 10 lbs.

This position offers an opportunity to contribute to a dynamic team, supporting various functions within Lease Administration, Accounts Payable, and Property Accounting.

• Equal Opportunity Employer/Veterans/Disabled​
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• The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:​

*The California Fair Chance Act*

Los Angeles City Fair Chance Ordinance​*

Los Angeles County Fair Chance Ordinance for Employers​*

San Francisco Fair Chance Ordinance​