IT Procurement & Materials Specialist - Tuskegee University : Job Details

Position Details To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title IT Procurement & Materials Specialist Status Full Time Job Summary Review procurement items for categorization, coding, pricing and information accuracy in items database and request catalog. Manage daily IT hardware/software request and issue Purchase Orders as needed. Utilize tools and systems to communicate and collaborate effectively, while staying extremely organized. Essential Job Duties

• Review procurement items for categorization, coding, pricing and information accuracy in items database and request catalog.
• Manage daily IT hardware/software request and issue Purchase Orders as needed.
• Utilize tools and systems to communicate and collaborate effectively, while staying extremely organized.
• Follow each order to ensure all items are received.
• Evaluate sourcing requests and ensure completeness.
• Obtain quotes, compare and negotiate pricing.
• Work within multiple email aliases in a high volume of communications and ticketing systems workflow.
• Inform stakeholders of PO issuance and any other details regarding orders.
• Build new relationships with key technology vendors and follows required sourcing policies and procedures.
• Manage existing vendor partnerships to ensure products and services are provided with competitive pricing and in a timely manner.
• Support ad-hoc reporting needs.
• Mediate supplier issues and resolve disputes.
• Perform IT Asset inventory and track them based on age
• Performs other related duties as assigned.

Qualifications (Education, Experience and Specialized Training)

• Bachelors degree with at least 3 years experience in the Information Technology Service Area.
• 3+ years experience in the Procurement
• Experience using MS SQL a plus preferred
• Experience in technology purchasing preferred
• Experience with vendor management preferred

Physical Demands

• Ability to operate standard office equipment
• Ability to walk short distances
• Ability to lift and carry parcels, packages and other items
• Ability to view a computer terminal

Skills and Attributes Knowledge:

• Strong problem-solving skills with customer focus.
• Understanding of processes and stakeholders within an IT Organization.
• Experience with time and materials / recurring invoicing.

Skills:

• Strong interpersonal, written and verbal communication skills with ability to understand and communicate complex topics with simplicity.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong problem-solving skills with customer focus.
• Understanding of processes and stakeholders within an IT Organization.

Ability:

• Ability to manage time effectively in a high paced dynamic environment and capable of prioritizing work load to meet scheduling demands and timeline.
• Strong problem-solving skills with customer focus.
• Understanding of processes and stakeholders within an IT Organization.
• Experience with time and materials / recurring invoicing.

Posting Detail Information Posting Number S881 Will this position required travel? No Will this position required night, weekend, and after hour work? No Will this positon be supported using grants or contract funding? No Number of Vacancies 1 Desired Start DatePosition End Date (if temporary)Open Date 07/29/2025 Close Date 10/29/2025 Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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