IT Business and Procurement Specialist - Dartmouth College : Job Details

Position Details Position Information Posting date 06/19/2025 Closing dateOpen Until Filled Yes Position Number 1125827 Position Title IT Business and Procurement Specialist Hiring Range Minimum $66,300 Hiring Range Maximum $82,900 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule This position requires regular onsite presence with 1-2 days per week of remote work flexibility. Location of Position Hanover, NH Remote Work Eligibility? Hybrid Is this a term position? No If yes, length of term in months.Is this a grant funded position? No Position Purpose The IT Business and Procurement Specialist drives operational excellence by managing and facilitating procurement processes, maintaining asset records, and supporting IT financial and business operations. This role ensures seamless execution of IT-related administrative and operational functions, including budget tracking, financial process management, vendor coordination, and policy compliance, while ensuring effective collaboration, clear communication, and timely delivery of services in alignment with Tuck's strategic priorities. DescriptionRequired Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities

• 3-5 years of experience in procurement, financial operations, and information technology, or equivalent combination.
• Proficiency in procurement software and tools.
• Strong knowledge of budget reconciliation, financial reporting, expense tracking, and transaction processing.
• Familiarity with IT asset management systems and practices.
• Familiarity with common IT standards and configurations (e.g., RAM, SSD vs. HDD, processor types).
• Ability to compare and evaluate vendors and products for quality, compatibility, and value.
• Excellent organizational skills with a strong attention to detail.
• Strong communication skills.
• Ability to work collaboratively in a team-oriented environment.
• Ability to manage multiple priorities and deadlines in a fast-paced, team-oriented environment.
• Problem-solving skills with a proactive and adaptable mindset.
• Commitment to maintaining confidentiality and professionalism.

Preferred Qualifications

• Experience working in higher education or similar environments.
• Proven ability to streamline workflows and automate routine tasks.
• Familiarity with institutional procurement processes and policies.
• Knowledge of higher education IT systems and standards.

Department Contact for Recruitment Inquiries Lorin Parker Department Contact Phone Number 603-###-#### Department Contact for Cover Letter and Title Tuck Talent Management Department Contact's Phone Number 603-###-#### Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional InstructionsQuick Link Key Accountabilities DescriptionProcurement and Vendor Coordination:

• Compile and process departmental purchase orders, managing the full lifecycle of IT purchases from initiation to delivery, securing approvals, and ensuring timely submission.
• Establish and maintain strong working relationships with Dartmouth College departments, including the Tuck Finance Office, Dartmouth Procurement, and the Dartmouth Computer Store.
• Serve as the primary liaison for faculty and staff regarding hardware and software needs, ensuring efficient fulfillment and consulting with Client Services and the CTO to confirm technical requirements.
• Assist the CTO in managing vendor relationships, contracts, and annual license renewals, ensuring timely payments and compliance with agreements.
• Maintain awareness of available inventory and stock, providing recommendations and support to Client Services in managing hardware and software needs.
• Collaborate with IT Client Services and internal teams to understand technology needs and recommend aligned solutions.
• Maintain awareness of vendor product roadmaps and facilitate vendor visits in collaboration with the Dartmouth Computer Store.

Percentage Of Time 50% DescriptionBudget and Financial Process Management:

• Support the CTO in preparing and managing annual and quarterly operating and capital budgets and financial reports.
• Review and reconcile monthly department transactions; address discrepancies in collaboration with Tuck and Dartmouth Finance Offices and ensure accurate monthly posting of equipment purchases.
• Serve as the IT team's primary resource for transaction processing, including payables, P-Card activity, invoices, purchase orders, and contracts. Advise colleagues as the departmental subject matter expert on financial policies and processes, consulting with Tuck Finance as needed.
• In coordination with IT Client Services, provide regular financial, asset inventory, and software license status reporting to support informed decision-making by IT leadership.

Percentage Of Time 25% DescriptionAdministrative Functions:

• Maintain and regularly update job specific documentation for key processes and procedures, including procurement workflows, vendor management, and asset lifecycle activities.
• Assist with planning and coordinating events, meetings, and conferences, including scheduling, venue arrangements, catering, and technology requirements.
• Assist CTO in departmental administrative processes, including managing departmental calendars and meeting coordination.

Percentage Of Time 15% DescriptionAsset Management:

• Maintain asset inventory records and records disposal of faculty and staff hardware according to institutional guidelines.
• Coordinate response to reports of lost, stolen, or compromised equipment, working with Dartmouth Risk and Internal Controls Services, Safety and Security, and other departments.
• Manage software license acquisition, renewals, and tracking.

Percentage Of Time 10% -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned.