IP Docketing Specialist - (Remote) - REED SMITH : Job Details

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

The IP Specialist provides support with data management, data audit projects, processing and docketing incoming and outgoing communications related to patent and trademark matters. This includes reviewing, downloading, scanning and coding documents according to established policies and procedures. The position is also responsible for assisting with projects related to the inbound and outbound transfers of clients/records.

Job Duties and Responsibilities

• Proficient with Adobe Acrobat, Microsoft Word and Excel.
• Reviews, processes and dockets incoming and outgoing communications for patent and trademark matters.
• Utilizes computerized records management software programs and updates systems to reflect up-to-date data.
• Supports the Intellectual Property practice group with data audit projects in Digital File, PATTSYWAVE, and PracticeLink systems to ensure the information aligns.
• Supports projects relating to the incoming and outgoing transfer of client documents and/or files and matters.
• Assists with IP client portal set up and maintenance.
• Creates docket reports, data extracts, and other types of digital records reports upon request.
• Utilizes computerized records management software programs and updates necessary systems to reflect up-to-date data.
• Assists the docketing manager with software implementation projects with a focus on data auditing.
• Responds to requests from various internal personnel.
• Regular, consistent attendance is essential.
• Other duties as assigned.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Bachelors degree or equivalent experience.

Experience: General office skills required. Prior service environment experience, general law firm experience, or experience in Intellectual Property field a plus.

Skills:

• Keen attention to detail.
• Excellent interpersonal and communication skills are required in order to communicate and work with a diverse group of attorneys and staff via telephone, e-mail, and in person.
• Advanced knowledge of software programs and hardware used to perform processing tasks.
• Professional demeanor, high-quality work standards, and the ability to prioritize and perform effectively under pressure.
• Ability to change and adapt to current and future responsibilities and circumstances.
• Ability to work well within a team-oriented environment and contribute to effective team relationships.
• Ability to identify issues and proactively work to solve them or escalate as necessary.

Other

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions: Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to deal with stress associated with fast-paced work environment. Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Ability to use independent judgment and discretion and adapt to changing work situations Ability to grasp and apply new ideas. Ability to communicate effectively, orally and in writing, with various personalities at all levels. Ability to work long days as required.

Working Conditions: Works in typical office setting and/or remotely. Occasionally called upon to work hours in excess of your normal daily schedule.

Pay Ranges:

This represents the presently-anticipated low and high end of Reed Smiths pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Example (Edit before publishing)

This is a non-exempt position. The hourly wage range for this role is:

• Pittsburgh & Houston: $27.50 - $33.65
• Philadelphia: $29.50 - $40.50
• Washington, DC: $31.50 - $43.25

The estimated annual compensation range of what is below based on expected hours.

• Pittsburgh & Houston: $57,200 - $70,000
• Philadelphia: $61,200 - $84,500
• Washington, DC: $65,200 - $90,000

Employee Benefits Overview Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• College Savings Plan
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.