Internal Bookkeeping Specialist - Wei, Wei & Co., Llp : Job Details

Internal Bookkeeping SpecialistDepartment: Firm AdministrationEmployment Type: Full TimeLocation: Flushing, NY (Headquarters)Compensation: $18.50 - $25.00 / hourDescriptionWe are seeking a detail-oriented and organized individual to join our team as an Internal Bookkeeper and Billing Specialist at our reputable CPA firm. The successful candidate will play a crucial role in maintaining accurate financial records, managing billing processes, and supporting the overall financial health of the firm. Key ResponsibilitiesDuties & Responsibilities (include, but are not limited to):Bookkeeping:

• Review financial records in the accounting system and ensure all entries are properly allocated and as accurate as possible.
• Maintain a record of all financial transactions that include payables, receivables, and general ledger data entry.
• Reconcile bank statements, credit card statements for business expenses, and overall ensure all financial consistency and accuracy

Billing and Invoicing:

• Generate timely and accurate client invoices for services rendered.
• Monitor and follow up on outstanding client balances to ensure timely payment.
• Collaborate with internal teams to gather necessary billing information and resolve discrepancies.

Financial Reporting:

• Assist in the preparation of financial reports and statements for internal use.
• Provide support during internal and external audits by ensuring all relevant documentation is readily available.

Expense Management:

• Track and manage firm expenses, ensuring compliance with budgetary guidelines.
• Work closely with department heads to analyze spending patterns and identify cost-saving opportunities.

Communication and Collaboration

• Maintain open communication with clients regarding billing inquiries and discrepancies.
• Collaborate with other departments to ensure seamless integration of financial and billing processes.

Qualifications

• 2-5 years' experience as a bookkeeper and/or billing specialist.
• Strong proficiency in accounting software (transferable skills included) and Microsoft Office Suite.
• Excellent attention to detail and accuracy in data entry.
• Knowledge of generally accepted accounting principles (GAAP).
• Ability to communicate and work collaboratively with colleagues
• High level of integrity and confidentiality when dealing with financial information.