Human Resources Training and On-Boarding Specialist - Third Judicial Circuit of Michigan : Job Details

DescriptionSummary:This position will be responsible for designing, implementing, and managing comprehensive onboarding programs for all new hires, as well as delivering essential training sessions that equip our employees with the knowledge and skills needed to excel. This position reports to the Deputy Human Resources Officer.Essential Functions:• New Hire Onboarding Program Management: Oversee the entire new hire onboarding journey, from pre-boarding communications to 30/60/90-day check-ins, ensuring a seamless and positive experience for all new employees.• Onboarding Content Development: Design, develop, and continuously improve engaging onboarding materials, including welcome kits, orientation presentations, checklists, job aids, and online resources.• New Hire Orientation Facilitation: Lead and facilitate engaging new hire orientation sessions (both in-person and virtual), covering the Court's culture, policies, benefits, CBA provisions and key processes.• Training Needs Identification: Collaborate with HR Business Partners and department managers to identify specific training needs for new hires and existing employees.• Training Delivery and Tracking: Develop and deliver training programs and materials on various topics, which may include Human Resource Information (HRIS) software systems, core values, basic compliance, and general professional skills. Track training activities, employee participation and monitor progress.• Stakeholder Coordination: Partner closely with the Human Resources Technical Analyst, Information Technology (IT), timekeeping/payroll, benefits, and department managers and HR team members to ensure all necessary resources and access are in place for new hires on their start date, all documents are collected/distributed pertaining to employment.• Onboarding Technology Administration: Utilize and optimize the HRIS and/or Learning Management System (LMS) for onboarding workflows, document management, training, and tracking.• Feedback & Continuous Improvement: Gather feedback from new hires and managers on the onboarding process to identify areas for improvement and implement enhancements.• Policy and Procedure Communication: Effectively communicate the Court's policies, procedures, and best practices to new employees in an easy-to-understand manner.• Culture Integration: In partnership with other Court roles, act as a culture ambassador, helping new hires understand and embrace our values and norms.• Reporting: Track and report on onboarding metrics and training participation, providing insights into program effectiveness.• Other duties as assigned.Qualifications, Licenses and Certifications:• Bachelor's degree in Human Resources, Organizational Development, Education, or a related field.• 2-4 years of experience in a dedicated HR role with a focus on onboarding, training delivery, or a similar function. Will consider a combination of education and experience.• Proven experience in facilitating engaging presentations and training sessions to diverse audiences.• Excellent organizational skills with meticulous attention to detail and the ability to manage multiple new hires concurrently.• Strong interpersonal and communication skills, with the ability to build rapport quickly.• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel).• Experience with HRIS and/or LMS.• Proactive, self-starter with a strong customer service orientation.• Ability to work independently and collaboratively.• Ability to adapt to changing priorities and work effectively in a fast-paced environment.• Proven ability to exercise sound judgment and maintain confidentiality.Preferred Qualifications:• Experience designing and developing onboarding or training content.• Knowledge of adult learning principles.• Experience in a high-volume hiring environment.Additional Requirements:• Occasional travel for meetings and conferences.• Successful completion of criminal and IV-D background check, fingerprinting and rechecks.• Applicants must be legally authorized to work in the U.S.Physical Requirements:• Must be able to lift 25 lbs.The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified.NOTES:06/13/2025 New title createdRequirementsELIGIBILITY: This examination is open to anyone who meets the minimum qualifications.SELECTION: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process may be placed on the eligibility list.NOTE: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable. THE COURT MAY LIMIT FURTHER CONSIDERATION TO THE APPLICANTS WHOM APPEAR TO BE MOST QUALIFIED.SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)Evaluation of Training, Experience & Personal Qualifications Pass/FailInterview 100%APPLICATION PROCEDURE& DEADLINE:APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: www.3rdcc.org. The direct link to this site: A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) ###-####.POSTING: This notice must be posted on all bulletin boards until the filing date has expired.** AN EQUAL OPPORTUNITY EMPLOYER **The Diversity and Inclusion Mission Statement: We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice. The Diversity and Inclusion Vision:Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background.Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance.Equal Employment Opportunity PolicyThe Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment.In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.