Human Resources/Payroll - Administrative Assistant - Texas Leadership Public Schools : Job Details

TEXAS LEADERSHIP PUBLIC SCHOOLSJob Title: Administrative Assistant - Human Resources/Payroll Department: District Administration FLSA Status: Non-Exempt Work Days: 226 GENERAL PURPOSE: The Administrative Assistant - Human Resources/Payroll will provide a full range of administrative support to the Human Resources Department and the Payroll Department. This position requires a high level of professionalism, written and verbal skills, strong work ethic, organizational ability, adherence to policies and procedures, maintenance of confidentiality, and work/project related flexibility. PRIMARY DUTIES AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Prepare and edit general correspondence, documents, reports, and information requests;
• Filing, word processing, spreadsheet data entry, photocopying/scanning documents, and distributing mail, faxes, and other documents to staff;
• Coordinate and communicate meetings and events;
• Assist with special projects and preparation of meeting materials, including RSVPs, teleconference equipment, PowerPoint slides, handouts, binders, etc.
• Close the week by emailing employees and managers regarding missed punches and approvals needed
• Reconcile benefit deductions/sheet for checks
• Confirm substitute vacancies
• Verify leave each week for accuracy
• In accordance with FMLA practices, enter cases, leave days, and coordinate a sub once confirmed
• Onboard subs following the background check
• Respond to service record requests and keep tracking of receiving services records from new employees on a spreadsheet
• Follow up with staff regarding official college transcripts and HR related tasks needing submitted or completed or onboarding
• Respond to verification of employment requests and Public Student Loan Forgiveness (PSLF) requests
• Must be able to multi-task and possess the ability to work in numerous systems
• Be responsible for various assigned programs and processes.

COMPLIANCE:

• Comply with policies established by federal and state laws, TEA rules and regulation, and board policy
• Comply with all office and district routines, regulations, policies, and procedures.

SUPERVISORY RESPONSIBILITIES:

• None

MINIMUM QUALIFICATIONS:Education and Experience:

• High School Diploma or GED
• Business office training preferred
• Previous experience working in HR/Payroll preferred
• Related clerical or administrative assistance preferred

Special Knowledge/Skills:

• Strong organizational, communications, public relations, and interpersonal skills
• Strong computer and business skills

Physical Demands / Work Environment:

• Work is performed in a standard office setting
• Work with frequent interruptions
• Repetitive hand motions
• Prolonged use of a computer

•Occasional district-wide travel to multiple locations may be required