Human Resources Operations Specialist - Mason Bruce & Girard : Job Details

We are seeking a highly organized, detail-oriented, and proactive HR Operations Specialist to join our team. This role is key to ensuring smooth day-to-day operations, supporting HR processes, and contributing to long-term organizational efficiency. The ideal candidate thrives on organization, process improvement, ability to work independently, and collaborative problem-solving.

This is a 30-hour per week, benefit-eligible position requiring a minimum of three days per week onsite in our downtown Portland office, with the remainder of the time working remotely.

Key Responsibilities

HR & Process Support

• Assist HR with onboarding documentation, benefits enrollment support, and employee data updates.
• Help maintain HR files, templates, and internal process documentation.
• Track and coordinate completion of mandatory trainings and certifications.
• Identify opportunities to streamline office and HR administrative processes for greater efficiency.
• Assist in developing standard operating procedures (SOPs) for recurring administrative and HR tasks.
• Support the implementation of new systems or software that improve workflow and reduce manual processes.

Project & Event Management

• Partner with the HR Manager on special administrative projects.
• Coordinate company events (in-person and virtual), including logistics, vendor coordination, and creative engagement ideas.
• Track and recognize employee birthdays, anniversaries, and milestones.
• Manage promotional inventory, office moves, and large-scale document digitization and disposal.
• Assist in planning and executing employee contests, challenges, and recognition programs.

Administrative & Office Coordination

• Coordinate communication to targeted employee groups, including meeting notices, company updates, and event details.
• Maintain vendor relationships, manage service requests, and oversee office maintenance needs.
• Purchase and maintain stock of office, event, first aid, and safety supplies.
• Conduct local errands (including mailing center, print shop, supply pick-up).
• Assist with upcoming office move in same building.
• Other duties as assigned.

Required Skills & Qualifications

• 3+ years of experience in administrative, operations, or HR roles (professional services or multi-state experience preferred).
• Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills; able to work effectively with all levels of the organization.
• Proficiency in Microsoft Office Suite and comfort with virtual collaboration tools.
• Discretion in handling sensitive and confidential information.

Work Environment

• Split between remote and office work.

About Mason, Bruce & Girard

Mason, Bruce & Girard, Inc. is a full-service natural resource consulting firm, with expertise in environmental services, forestry, and geographic information systems (GIS). A set of core values guide our work, focusing our efforts on providing responsible, sustainable solutions that meet client needs.

Our areas of expertise include forestry, wildlife, fisheries, wetlands, water quality, and GIS. Our work is characterized by the highest level of client service, the application of the best science and technology, quality processes and results, integrity and our respect for the natural environment. We provide natural resource consulting services to both industry and government and have proudly done so since 1921

MB&G is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 1-503-###-#### for assistance.

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