Human Resources - HR Onboarding Compliance Specialist - Children's Health : Job Details

Job Title & Specialty Area: HR Onboarding Compliance Specialist Department: Human Resources Location: Dallas, TX Shift: Monday - Friday, 8A - 5P Job Type: Remote with onsite requirements as needed Why Children's Health? At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal. Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being. Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all. Summary: Provides specialized HR administrative support for high-volume compliance processes by utilizing in-depth knowledge of Children's Human Resources programs and processes. Advanced responsibilities for pre-boarding, onboarding, cross-boarding, for employees and non-employees, including background checks, drug screens and license verifications, to ensure compliance with internal policies and regulatory requirements. Also responsible for ongoing credential verification throughout employment. Acts as a preceptor and resource for HR Onboarding Associates. Assists in higher level reports and auditing team members. SME in HR processes, principals, and practices. Responsibilities: * Responsible for all onboarding activities including background checks, drug screens, verification of credentials when applicable, and coordinating with Occ health to ensure compliance with internal policies and regulatory requirements * Review and escalate, as appropriate, any discrepancies revealed through background checks and drug screens and coordinate resolution with involved parties * Act as SME for team * Has knowledge of best practices and how own area integrates with others; demonstrates awareness of the industry, including regulatory, evolving customer demands, and the factors that differentiate the organization in the market * Communicate onboarding progress and other necessary information with candidates, recruiters, co-workers, vendors, and leaders as appropriate to ensure timely and through assessment that supports a positive onboarding experience * Responsible for providing accurate onboarding status reports to key stakeholders * Initiate and collaborate with HRIS to maximize system capabilities to support data entry, maintenance, and reports that impact daily work * Support new employee orientation by confirming all onboarding requirements are completed, providing instructions, providing accurate list to key stakeholders, and assisting with sign-in process * Provide assistance/support as needed for assigned HR tasks/programs/projects as assigned including front desk coverage, back up coverage among team, personnel actions, and other duties as assigned * Interacts with customers and colleagues by phone, email, and in person to provide accurate and timely information * Provides customer service that demonstrates Children's values consistently to its internal and external customers * Manage priorities, maintains confidentiality, and multitasks while working in high volume and high stress environment * Obtains and maintains a working knowledge of electronic HR system to perform all functions of job including data entry, maintenance, and reports * Assists with special projects and request as required; prioritizes projects appropriately with other assignments How You'll Be Successful: Other information: WORK EXPERIENCE * Minimum 5 years HR experience with proven history as SME and process improvements/recommendations, preferably in a hospital or healthcare environment required EDUCATION * High school diploma or equivalent required * Two-year Associate's degree or equivalent experience preferred LICENSES AND CERTIFICATIONS * HR Certification preferred JOB PROFILE * Is skilled in a range of processes, procedures and systems to carry out assigned tasks or has developed deep skills in a single area * Understands the roles of all immediate team members and has a good understanding of how own team integrates with others * Regularly provides guidance and support to more junior team members on challenging problems; helps them balance their workload and apply their skills * Provides solutions to problems in situations that are atypical or occur infrequently based on practice and existing precedents * Impacts the quality, timeliness and effectiveness of the team * Uses discretion to modify work practices and processes (but not policies or procedures) to achieve results or improve efficiency * Clearly and accurately conveys complex information NON-MANAGEMENT SKILLS * Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements, or cultures. * Use appropriate interpersonal styles to establish effective relationships with customers and internal partners; interact with others in a way that promotes openness and trust and gives them confidence in one's intentions. * Ensure that the customer perspective is a driving force behind business decisions and activities; craft and implement service practices that meet customers' and own organization's needs. * Develop and use collaborative relationships to facilitate the accomplishment of work goals. * Identify and understand issues, problems, and opportunities; compare data from different sources to draw conclusions; use effective approaches for choosing a course of action or developing appropriate solutions; take action that is consistent with available facts, constraints, and probable consequences. * Take prompt action to accomplish objectives; take action to achieve goals beyond what is required; be proactive. * Deal effectively with others in an antagonistic situation; use appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. * Effectively manage one's time and resources to ensure that work is completed efficiently. * Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. * Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self-impose standards of excellence rather than having standards imposed. * Assimilate and apply new job-related information in a timely manner. * Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. A Place Where You Belong We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children's Health a place where everyone can contribute. Holistic Benefits - How We'll Care for You: • Employee portion of medical plan premiums are covered after 3 years. • 4%-10% employee savings plan match based on tenure • Paid Parental Leave (up to 12 weeks) • Caregiver Leave • Adoption and surrogacy reimbursement As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.