Human Resources Generalist - Quintessa Marketing LLC : Job Details

About Us

We are a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices through high-quality client acquisition solutions. Our team is driven by results, innovation, and a commitment to exceptional service. As we continue to scale, we are growing our Human Resources team to support our evolving business and people strategies.

Our Core Values

We're looking for a team member who lives and leads through our values:

• Purpose — You believe in the mission of helping clients get the justice they deserve

• Resilience — You remain calm and clear-headed under pressure

• Accountability — You take ownership of your partnerships and outcomes

• Success Driven — You look for every opportunity to add value.

• Excellence — You pride yourself on clear communication, detailed documentation, and effective processes

Role Summary

The Human Resources Generalist supports the day-to-day operations of the Human Resources department across a wide range of functional areas. This includes onboarding, benefits administration, leave documentation, employee relations, policy maintenance, and offboarding. The ideal candidate is detail-oriented, organized, and knowledgeable in federal, state, and local employment regulations. This role plays a critical part in ensuring compliance and consistency while fostering a positive employee experience.

Key ResponsibilitiesNew Employee Onboarding

• Coordinate and manage all onboarding activities for new hires, including documentation, system access, benefits enrollment, and orientation.

• Ensure a smooth and compliant onboarding experience in line with company policies and regulatory requirements

Benefits Administration

• Administer day-to-day operations of employee benefits programs (medical, dental, vision, FSA, etc.)

• Serve as a point of contact for employee benefits questions, enrollments, and changes.

• Liaise with external benefits providers and ensure accurate reporting and compliance

FMLA/ADA Leave Management

• Coordinate all leave of absence requests, including FMLA, ADA accommodations, medical, personal, and other qualifying leave types.

• Maintain proper documentation and compliance with the Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), and other applicable laws

Employee Relations

• Support the intake and documentation of employee concerns, disciplinary actions, and performance issues.s

• Assist in internal investigations and conflict resolution processes under the guidance of senior HR leadership.

• Promote a culture of fairness, respect, and accountability

Offboarding

• Manage the offboarding process, including exit interviews, final documentation, and system deactivation.s

• Maintain data accuracy and ensure compliance with applicable laws (e.g., COBRA notices, final pay requirements)

Policy & Handbook Administration

• Assist in the development, review, and communication of company policies and procedures

• Ensure the employee handbook remains up to date with legal and organizational changes.ges

• Support dissemination and acknowledgment tracking of policy updates

Required Skills & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field; or equivalent work experience in an HR function

• 2–4 years of experience in a generalist-level HR role or similar capacity

• Knowledge of federal and state employment laws, including but not limited to FMLA, ADA, FLSA, Title VII, and EEO guidelines

• Experience working with HRIS systems and maintaining confidential personnel records.

• Strong organizational skills with a high attention to detail and time management

• Excellent written and verbal communication skills

• Ability to manage sensitive information with discretion and professionalism

Compensation & Benefits

• Competitive base salary (range available upon request)

• Comprehensive medical, dental, and vision insurance

• Paid time off and paid company holidays

• Ongoing professional development and training opportunities

Equal Employment Opportunity Statement

We are proud to be an Equal Opportunity Employer and are committed to maintaining a workplace free from discrimination and harassment. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by federal, state, or local law.

In accordance with applicable laws such as Title VII of the Civil Rights Act , Americans with Disabilities Act (ADA) , Age Discrimination in Employment Act (ADEA) , Equal Pay Act , and Genetic Information Nondiscrimination Act (GINA) , we evaluate all applicants fairly and consistently based on job-related qualifications and experience.

Work Authorization

Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor visas or work authorization at this time.