Human Resources Coordinator, Student Employment - Kennesaw State University : Job Details

Overview

Join to apply for the Human Resources Coordinator, Student Employment role at Kennesaw State University.

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information Department Specific Tasks And Responsibilities

• Primary facilitator of student employee hiring process
• Liaison with the graduate college for GRA and GTA hiring process
• Performs regular audits to ensure compliance with student employment eligibility and policies
• Assist Student Employment Program Coordinator with various tasks

Department Specific Knowledge, Skills, and Abilities

• Must obtain and maintain public notary status
• Ability to successfully interact with a multicultural community comprised of individuals/groups from an array of backgrounds, identities, experiences, and communication styles

Job Summary

Provides comprehensive support to the human resources team and assigned unit(s), ensuring efficient HR operations. This role involves coordination of HR processes, handling administrative tasks, on/off boarding employees, HRIS management, workers' compensation, unemployment inquiries, providing general guidance on policies and procedures and other related HR functions and special projects. When assigned, serves as first point of contact for initial questions for designated unit(s). Ensures compliance with university, state, federal and other regulatory rules, policies and procedures. Maintains a high level of accuracy, timeliness, and confidentiality. The HR Coordinator will play a crucial role in facilitating effective communication and service delivery within the HR department and to the university community.

Responsibilities

• Coordinates tasks and processing of assigned HR function, including onboarding and offboarding
• Manages and verifies documentation processes, whether in the collection of I-9 documentation, E-verify submission, policy and procedure acknowledgements, or other new hire paperwork, or in the validation prior to processing of the employee record
• May assist with new employee orientation
• Manage the offboarding process, ensuring proper documentation for terminations and exit procedures to include exit surveys
• Process HR and MSS transactions such as new hires, transfers, promotions, terminations, name changes and/or changes in job classifications ensuring timeliness, accuracy and compliance with university policies and procedures
• Ensures relevant HR knowledgebase is current and accurate
• Provide general guidance on locating relevant HR policies and procedures on the university and USG websites
• Assist employees, including managers in understanding and applying HR policies and addressing inquiries related to HR processes, including net ID issues
• Process and respond to unemployment claims in accordance with university policies and state regulations while maintaining records and documentation related to the claims
• Coordinates other functions directly related to the assigned area such as employee workers' compensation claims, unemployment claims, validation of position and employee data, and ensure timely processing and documentation of each
• Serve as a point of contact for employees and managers regarding workers' compensation inquiries
• Assists routinely with highly sensitive or confidential matters, while maintaining discretion as appropriate
• Schedule and conduct tier 1 exit interviews for departing employees and document feedback and provide reports to HRBPs and the Director of HRBPs
• Provides compliant-based responses to ongoing employee HR inquiries

Required Qualifications

• Educational Requirements: Associate's degree from an accredited institution of higher education or an equivalent combination of education and experience
• Required Experience: Two (2) years of human resources or related experience

Preferred Qualifications

• Undergraduate or Advanced degree from an accredited institution of higher education
• Higher education human resources experience

Salary and Benefits

The budgeted salary range is $20 to $24 per hour. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, and Abilities

• Demonstrates trustworthiness and responsible behavior
• Able to interpret and execute policies and procedures
• Able to establish and maintain effective working relationships
• Able to work independently and collaboratively with others within and outside Human Resources
• Able to maintain a high level of confidentiality and discretion when handling sensitive and confidential information
• Able to regularly and continuously exercise administrative judgment and assume responsibility for decisions, consequences, and results
• Able to handle multiple tasks or projects at one time meeting assigned deadlines

Knowledge

Working knowledge of federal, state, and local laws and regulations in human resources.

Skills

• Strong customer service-oriented approach and ability to effectively communicate with all levels of department personnel
• Excellent interpersonal, initiative, teamwork, problem solving, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite and HRIS systems)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [email protected].

Background Check

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources

Industries

• Higher Education

This is not a supervisory position. This position does not have any financial responsibilities. This position may travel 1%-24% of the time. This role is considered a position of trust. This position does not require a purchasing card. This background check includes standard enhanced checks.

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