Human Resources Coordinator - Alliance Health Group : Job Details

Job Summary:

We are seeking a detail-oriented and proactive HR Coordinator to join our team. This role will be responsible for managing essential HR functions for assigned facilities, including onboarding, time and attendance system management, payroll updates, and document compliance. The HR Coordinator will also be responsible for posting job openings to Apploi for each facility as needed, ensuring accurate and timely processing of employee data, audits of background checks, and completion of all necessary HR documentation. Additionally, this role will oversee employee engagement activities such as birthday and anniversary recognition, certification renewals, and various other HR-related tasks. Overall, this position will provide Administrative Support to the Central Human Resources team as needed. The responsibilities include but are not limited to those outlined below:

Key Responsibilities:

• Onboarding and Time & Attendance Management:
• Onboard new employees by entering their information into the hosted time and attendance system and reviewing for accuracy.
• Ensure data entry is completed accurately as per the training guidelines and company protocols.
• Update payroll information, including tax and direct deposit details, as requested by employees and management.
• Upload a copy of all employee documents to the Hosted time profile.
• Enter missed punches and categorize classroom time as needed.
• And other duties as assigned
• Document Review and Compliance:
• Examine and analyze all new hire documentation, including background checks, and drug screens to ensure proper clearance and completion.
• Follow up with assigned facilities to obtain missing information or signatures for required documents.
• Complete I-9 forms for new hires and ensure receipt of 2 forms of ID for compliance with immigration regulations.
• Employee Recognition:
• Run monthly birthday and anniversary lists and send gift cards or other recognition items as required.
• Certification and License Management:
• Run a monthly report to identify upcoming certifications and license expirations, ensuring employees/facilities are notified or data is updated accordingly.
• Report any concerns regarding expiration dates immediately.
• Background Check Audits:
• Audit background checks for all new hires and employees in assigned facilities to ensure compliance with company standards and ensure red flag backgrounds are reported to CHRO for clearance.
• Job Posting and Recruitment Support:
• Post job openings to Apploi for each assigned facility as needed, ensuring all positions are advertised accurately and in a timely manner.
• Other HR Duties:
• Assist with other HR tasks as assigned, including maintaining employee records, generating reports, and supporting the HR team in various administrative functions as needed.

Qualifications:

• Education & Experience:
• High School diploma or equivalent required; associate's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 1-2 years of experience in an HR or administrative support role.
• Familiarity with HR systems, time and attendance software, and payroll processes is preferred.
• Experience with job posting platforms like Apploi is a plus.
• Skills & Abilities:
• Strong attention to detail and ability to maintain confidentiality.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to work independently and collaborate effectively with team members.
• Additional Requirements:
• Must be able to work in a fast-paced environment and manage multiple priorities.

If you are passionate about human resources, have a keen eye for detail, and enjoy supporting a dynamic team, we invite you to apply for the HR Coordinator position.

Alliance Health Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.