Human Resources Coordinator - The Colony Hotel Palm Beach : Job Details

Job DetailsLevel Experienced Job Location The Colony Palm Beach - Palm Beach, FL Position Type Full Time Education Level High School or Equivalent Travel Percentage Negligible Job Shift Day Job Category Human Resources Description Since 1947, The Colony Palm Beach has been the center of Palm Beach social life hosting U.S. Presidents, European Royalty and welcoming travelers from around the world. Be part of a historic, luxury boutique hotel exhibiting polished charm and ambiance only steps away from world-famous shopping and dining on Worth Avenue and the crystal blue waters of the Atlantic Ocean. For more information visit The Colony Palm Beach isan Equal Opportunity Employer and aDrug-FreeWork Place. JOB OVERVIEW: Assists with all aspects of Human Resources. Facilitate daily HR functions, respond to internal and external HR-related inquiries or requests, and provide administrative assistance. Assist with recruitment, maintain employee records, assist with onboarding, benefits, uniforms, and training. REPORTS TO: Director of Human Resources ESSENTIAL JOB FUNCTIONS:

Provides administrative and clerical support to Human Resources and Payroll functions, answers employee requests and questions, makes photocopies, mails, scans and emails documents.

Protects the organization's value by keeping information confidential.

Performs daily payroll department operations.

Maintains payroll information by collecting, calculating, and entering data.

Collects and summarizes timekeeping information.

Obtains supervisory approval of time card discrepancies.

Processes garnishment requests.

Timely processes and closes periodic payrolls.

Prepares and administers paychecks and processes direct deposit payments.

Receives and distributes paychecks and pay statements.

Processes and issues annual W-2 forms to employees.

Processes and distributes reports for compensation, taxes paid, garnishments, and deductions.

Updates payroll records by reviewing and/or entering approved changes in exemptions, compensation, insurance coverage, savings deductions, and job title and department/division transfers.

Maintains employee files in a locked cabinet.

Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.

Resolves payroll discrepancies by collecting and analyzing information.

Provides payroll information by answering questions and requests.

Maintains payroll operations by following policies and procedures; reports needed changes.

Maintains employee confidence and protects payroll operations by keeping information confidential.

Responds to unemployment offices, IRS, state and other outside agencies on payroll matters.

Schedules meetings and interviews, coordinates training sessions, assists with employee events planning. Responds to all calls, voicemail, emails promptly.

Assists with guiding employees through various human resource processes, answering any questions they may have about company policies and procedures.

Assist the Director of Human Resources in establishing maximum standards of excellence and service to internal guests

Collaborate with the Director of Human Resources during the recruiting process by pre-screening and interviewing potential candidates, checking their references and distributing employment offers. Tracks status of candidates in Paycom and responds to all candidates.

Assists with onboarding of new employees and employee orientations, manages employee information documents.

Assists with processing new-employee background checks and drug screenings.

Prepares new-employee files. Files documents into appropriate employee files and ensures all employment requirements are met.

Assists the Director of Human Resources with completing Forms I-9, verifying I-9 documentation and maintaining I-9 files.

Coordinate employee pay communication.

Produces reports on HR metrics.

Assists with processing of terminations.

Orders employee uniforms, maintains an inventory, issues uniforms to employees.

Assists with preparation and coordination of the performance review process.

Document pertinent information and reports employee comments and complaints to Director of Human Resources immediately.

Assists the Director of Human Resources with filing reports of injury and workers' compensation claims and maintaining files.

Provides information on benefits to employees and assist with benefit enrollments and administration.

Reconciles benefits statements.

Assists with audits of payroll, benefits or other HR programs and recommends corrective action.

Responds to requests for verifications of employment according to established policies.

Researches uncashed payroll and accounts payable checks. Issues check replacements.

Assist in ad-hoc HR projects.

Assists with payroll end-of-year processes.

Trains employees on payroll Self-Service portal and time clock.

Ensures compliance with federal, state, and local legal requirements by researching existing and new legislation, consulting with others.

Maintains knowledge of all safety and emergency procedures, and accident prevention policies.

Reports accidents, injuries, and unsafe work conditions to the manager.

Successfully completes all required trainings.

Ensures that the appropriate level of confidentiality and security for all employee and company information and property is achieved.

Performs other related duties as assigned.

SECONDARY JOB FUNCTIONS:

Keeps up-to-date on information and technology affecting functional areas to increase innovation and ensure compliance.

Any other functions of the position that are incidental to the performance of essential / fundamental job duties, whether or not listed above.

Qualifications STANDARD SPECIFICATIONS: Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently. Qualifications: Essential:

High School Diploma or equivalent.

One of more years of experience in Human Resources.

High degree of accuracy, attention to detail and confidentiality.

Excellent data entry skills.

Excellent analytical, problem solving and decision-making skills.

Must be able to communicate effectively both verbally and in writing with superiors, colleagues, employees, and individuals inside and outside the Company.

Excellent computer skills, proficiency in Microsoft Office Suite, including Excel.

Working knowledge of payroll software and HRIS

Excellent organization skills.

Effective stress management, and time management skills.

Demonstrates a sense of urgency and ability to meet deadlines.

Ability to work independently and as a team member.

Desirable:

College degree, Business, Finance or Human Resources major.

Fluency in a second language.

Working knowledge of Paycom/ADP payroll system.

Previous hospitality experience, at a luxury property, preferred.

Skills: Essential:

Effective interpersonal and communication skills.

Ability to maintain hotel's standards, policies and procedures.

Ability to ensure compliance with labor standards.

Ability to encourage mutual respect and cooperation among team members, maintain open and collaborative relationships with employees and other departments.

Ability to connect with people from various backgrounds and experiences.

Ability to effectively prioritize and organize work.

Ability to provide support for team members.

Ability to provide training.

Ability to be a clear thinker in situations of pressure or time constraint while exercising good judgment at all times.

Ability to focus attention on details.

Ability to maintain the confidentiality of employees and pertinent hotel information.

Ability to ensure the safety and security of all employees.

Ability to work well in a high-paced environment and with minimum supervision.

Physical Requirements:

Prolonged periods of standing, sitting at a desk and working with a computer.

Continuous movement throughout the hotel. Ability to climb stairs.

Able to grasp, lift and/or carry, or otherwise, move goods weighing a maximum of 30 lbs. following appropriate safety procedures.