Human Resources Coordinator - Infinite Services : Job Details

POSITION SUMMARY

The Human Resources (HR) Coordinator plays a key role in supporting the efficient and compliant operation of the People and Culture Development department. This position provides comprehensive administrative assistance, including coordinating schedules, managing communications, organizing documents, and supporting day-to-day HR functions. Additionally, the HR Coordinator supports the organization's compliance with federal, state, and internal regulations-particularly within a healthcare context-by conducting audits, maintaining accurate records, and supporting the enforcement of HR policies. The ideal candidate is highly detail-oriented, organized, and capable of multitasking in a fast-paced, compliance-driven environment, contributing to both operational excellence and employee satisfaction.

Duties and Responsibilities:

• Serve as a primary point of contact for internal and external communications, including phone calls, emails, and correspondence.
• Organize and maintain documents, records, and files, both in physical and electronic formats, ensuring accuracy and accessibility.
• Input and update data into relevant databases, spreadsheets, and systems with a high level of accuracy and attention to detail.
• Audit and maintain employee records to ensure completeness, accuracy, and compliance with federal, state, and company-specific requirements.
• Track, manage, and ensure timely renewals of professional licenses, credentials, and mandatory staff trainings.
• Conduct routine internal audits of personnel files and HR systems for compliance with Department of Health (DOH), HIPAA, and company regulations.
• Collaborate cross-functionally with departments to ensure HR practices remain compliant and aligned with operational goals.
• Monitor and analyze compliance progress, providing reports to Manager of People and Culture Development.
• Support preparation for external audits or inspections by regulatory bodies.
• Assist with various administrative tasks, such as preparing reports, presentations, and agendas.
• Maintain accurate records of meetings, decisions, and actions, and ensure timely follow-up on outstanding tasks.
• Coordinating orientation and training sessions for new employees.
• Coordinate meetings, appointments, and events for the operating area or department, ensuring optimal use of time and resources.
• Maintain confidentiality of sensitive employee data and act with the highest level of integrity and professionalism.

Qualifications:

• Associate's degree in Human Resources, Business Administration, Healthcare Administration, or related field (Bachelor's preferred)
• Minimum of 2 years of HR experience, preferably in a healthcare or regulated industry
• Strong understanding of HR compliance, including familiarity with HIPAA, DOH, and other federal/state regulations
• Demonstrated experience with HRIS platforms and digital document management systems
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Superior attention to detail and ability to manage tracking systems
• Proven ability to manage multiple priorities and meet deadlines
• Discretion and professionalism in handling confidential information
• Strong interpersonal and problem-solving skills with a collaborative, team-focused mindset

Core Values Alignment:

• People First-We embrace each other and those we serve. We demonstrate empathy, caring, respect and kindness in all that we do, every day.
• Value Add-We are committed to making a meaningful difference, and to improve the quality of lives of those we serve in the community.
• Accountability-We are obsessive about delivering results and hold ourselves accountable for our actions.
• Innovative-We strive for better solutions and are never satisfied. We deliver higher quality meaningful results, in the most sustainable way possible.