Human Resources Coordinator - Mission Staffing : Job Details

Job Title: HR CoordinatorDepartment: Human ResourcesLocation: Greenwich, CTDays in: 3xJob SummaryWe are seeking an experienced and highly organized HR Coordinator to provide essential administrative support to the Head of HR and the Recruiting team. This role is pivotal in ensuring smooth day-to-day HR operations, efficient recruiting logistics, and effective coordination of employee-related programs and events. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and brings a proactive, team-first attitude.Key ResponsibilitiesRecruiting SupportSchedule candidate interviews (Zoom and in-person) in coordination with recruiters and hiring managersManage the global onboarding process, including background checks, employment paperwork, and system entriesCoordinate logistics and travel for campus recruiting events and on-site interviewsMaintain personnel files (physical and digital) ensuring accuracy and confidentialityProcess recruiting and HR expenses via Concur for the Head of HR and Recruiting teamHR Operations & Employee EngagementAssist in planning and executing firmwide training sessions, networking events, on-site clinics, and team-building eventsCoordinate and track multiple New Hire Orientation programs: manage scheduling, attendance, and materialsSchedule meetings, manage calendars, and prepare agendas and minutes for staff meetingsLead and maintain the centralized vacation tracking process: gather monthly input, generate reportsHandle sensitive employee information with discretion and integritySupport ad hoc HR and recruiting projects as requiredSkills & RequirementsStrong written and verbal communication skillsExceptional time management, multitasking, and organizational abilitiesMeticulous attention to detail; ability to audit and spot inconsistenciesProactive and fast learner, eager to take on new responsibilitiesCalm under pressure, adaptable, and solutions-orientedHigh degree of professionalism and discretion when handling confidential informationPositive team player with a humble, “can-do” attitudeAnalytical thinker with strong problem-solving skillsHighly dependable with a strong sense of accountability and respect for deadlinesProficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); familiarity with HRIS systems and databases a plusEducation: BA/BS degree preferredExperience: 3–5 years of administrative or business experience; prior experience in HR or recruiting strongly preferred#J-18808-Ljbffr