Human Resources Assistant - NYC JOBS : Job Details

The core functions of the Human Resources & Labor Relations Unit include recruitment, onboarding/offboarding, employee discipline, labor relations, performance management, payroll, timekeeping, leaves, and professional development. The selected candidate will assist with various administrative tasks included but not limited to: - Learn and utilize time and leave systems such as NYCAPS, CHMRS, and City Time. - Prepare approval letters for employees going on and returning from medical leaves. - Prepare certified mailings for distributing paper checks to employees on leave. - Understand Advance Time, Workers' Compensation eligibility, Dedicated Sick Leave, and 3.5 grants for eligible employees. - Learn to calculate and verify leave time for employee compensation during medical leave. - Maintain required leave records and documentation (filing employee folders, uploading digital files on shared drive, and updating Excel spreadsheets). - Handle basic timekeeping functions such as overtime requests, punch errors, and submitting/adjusting timesheets. - Knowledge of employee benefits based on different titles and hiring dates and eligibility, such as MBF and DC 37. - Maintain confidentiality of employee records and information. - Perform general administrative tasks to support the Human Resources Unit, including supporting the three HR teams on initiatives and special projects as needed.

Minimum Qualifications

1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required. 2. Candidates must be able to understand and be understood in English.

Preferred Skills

- Ability to work in a fast-paced environment and ability to adapt quickly - Customer-service oriented - Can work independently and work with a team - Familiarity with Excel, PowerPoint, Outlook, and Microsoft Word

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.