Human Resources Assistant - Pennsylvania Staffing : Job Details

We are looking for a motivated Human Resources Assistant ready to take us to the next level! If you have experience auditing and completing I-9 documents and are looking for your next career move, apply now.

We are looking for a Human Resources Assistant to collaborate with our client's existing Human Resources team to support an effort to ensure I-9 form completion and compliance. This position will be a full-time, 36 month contract, and remote. With employees expected to travel to local client facilities to occasionally provide onsite support. Due to the specific legal and contractual requirements associated with this position, only US Citizens will be considered for this role.

• Collaborate with human resources colleagues and authorized representatives to provide project updates and coordinate verification activities
• Identify and resolve incomplete or missing information on I-9 forms, such as signatures, dates of hire, or supporting documentation
• Manage the categorization and uploading of paper I-9 forms into designated Workday document categories to ensure audit readiness
• Collect required documentation and assist with verification processes, coordinating the completion of Section 1 and Section 2 as needed
• Document the I-9 audit process, maintaining records of corrections, communications, and employee follow-up actions
• Conduct comprehensive audits of existing I-9 forms to ensure accuracy, completeness, and regulatory compliance
• Provide daily operational support and other assigned duties as needed

Required:

• Bachelor's degree or higher in Business Administration, Management Information Systems, or a related field
• 3-5 years of experience completing, reviewing, and correcting I-9 forms
• 3-5 years of experience entering, editing, and filing information in Workday HCM
• 3-5 years of experience utilizing the MS Office Suite, particularly MS Excel

Preferred:

• Prior Human Resources experience, particularly in handling personal documents and filing information in Workday

Physical Demands:

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

The pay range for this position is $22 - $25 per hour (USD). Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages for this role includes medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave as provided by applicable law.

Reasonable Accommodation Statement: If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [email protected] or (888) ### ####.

Equal Employment Opportunity Policy Statement: CAI is committed to equal employment opportunity. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or veteran status. All employment decisions are based on valid job requirements, including hiring, promotion, and compensation. Harassment and retaliation are prohibited.