Human Resources Assistant - Eastern New Mexico University : Job Details

Salary: Depends on Qualifications Location : Main Campus - Portales, NM Job Type: Full time permanent Job Number: 2025-00133 Department: President's Office Division: Human Resources Opening Date: 08/20/2025 Position Overview Position Summary: Under general supervision, provides a variety of administrative services for the University in support of the day-to-day operations of the Human Resources Department. Requirements Duties and Responsibilities: Responsible for operational and technical personnel duties to include, but not limited to:

• Process paperwork for new employees including I-9 compliance
• Computer entry and file maintenance
• Assist with NEOGOV database including but not limited to routing applications
• Process and manage worker's compensation program and OSHA reporting requirements
• Welcome and provide guidance to employees and the public regarding personnel matters, including the interpretation of general HR policies and procedures
• Assist with new employee orientation customers
• Update and maintain HR Portal forms
• Responsible for maintenance of confidential personnel files
• Maintain computer employee data information
• Answer telephones and provide accurate information to callers
• Conduct employment verifications
• Assist with various personnel projects including but not limited to leave administration and timesheets
• Establish and maintain various reports and documents to provide current personnel information
• Responsible for maintenance of HR archived files
• May supervise and train student employees
• Regular and predictable attendance is required
• Perform other duties as assigned

Minimum Job Requirements: High school diploma or equivalent certificate and a minimum of two years of related experience required. Experience in higher education, human resources or related field is preferred. Knowledge, Skills, and Abilities:

• Ability to work with sensitive information and to maintain high standards of confidentiality at all times
• Ability to maintain effective working relationships with employees, other agencies and the public
• Ability to follow written and verbal instructions
• Ability to pay attention to detail
• Ability to multi-task
• Ability to communicate effectively orally and in writing
• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Knowledge of computer-based programs to include experience with database query and report writing, HRIS entry, maintenance and Microsoft Office
• Knowledge of procedures and regulations established and maintain effective working relationships with others
• Knowledge of Worker's Compensation state regulations and processes preferred
• Knowledge of general payroll principles and methods

Working Conditions Physical Demand and Working Conditions:

• Work is primarily sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• This position is based on the main campus in Portales and typically follows a Monday through Friday 8-5 schedule, with occasional local travel to a nearby archive storage facility.

Essential Functions: (As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.) Additional Information Condition of Employment: Must pass a pre-employment background check. Electronic Application Instructions: Electronic applications should be submitted through the Apply link on the top of this page. Please attach the following required documents to your electronic application: Required Documents:Letter of Interest Contact information for three references (blind or off list reference checks may be conducted on finalists Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records. ENMU is an Equal Opportunity Employer. Eastern New Mexico University does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) ###-#### . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to [email protected] . For any other inquires please contact Human Resources at (575) ###-#### or e-mail . Insurance Insurance for Eastern New Mexico University is offered through the High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both and the
• Dental insurance is offered through , , and
• Vision insurance is offered through
• Life insurance is offered through and

• Life insurance is offered through and

Retirement Eastern New Mexico University participates with the , , and The University also offers supplemental retirement plans. 403b and 457b plans are available through , , Roth 403b and 457b plans are also available through Paid Time OffDuring the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month. Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave. Employee Educational Assistance Plan Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees' spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee. 01 How did you hear about this employment opportunity?

• Albuquerque Journal
• Amarillo Globe News
• Chronicle of Higher Education
• Clovis News Journal
• ENMU Website
• Lubbock Avalanche
• Portales News Tribune
• Ruidoso News
• Roswell Daily Records
• Alamogordo Daily News
• Professional Journal
• www.enmjobfinder.com
• www.higheredjobs.com
• www.monster.com
• www.Indeed.com
• www.highplainshelpwanted.com
• Other

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