Human Resources Assistant - City of Lino Lakes, MN : Job Details

Salary: $31.69 - $37.28 Hourly Location : Lino Lakes, MN Job Type: Full-Time Job Number: HRA2025 Department: Administration Opening Date: 08/13/2025 Closing Date: 8/24/2025 11:59 PM Central Description The Human Resources Assistant, reporting to the Human Resources and Communications Manager, supports all HR functions for the City of Lino Lakes. This includes assisting with recruitment, onboarding, training, and benefits administration. The role also helps manage workers' compensation cases, leave administration and a variety of special HR projects. Additionally, this position provides support for payroll and other financial administrative duties. Essential Duties and Responsibilities

Assists with the recruitment process, which includes posting position openings, tracking of applicants during the hiring process, scheduling interviews, preparing appointment letters, scheduling pre-employment drug tests and physicals, reference calls and coordinating background investigations.

Coordinates employee onboarding and offboarding including employee profile and payroll set up in BS&A financial system and the administering of COBRA notifications.

Assists with the City's group insurance program, pay equity, compliance reporting, compensation and classification system.

Assists with the administration of the workers compensation program, FMLA (Family and Medical Leave) and MN Paid Leave.

Supports the administration of employee benefits by preparing payroll withholding information and processing all enrollments and changes.

Coordinates all aspects of Public Employee Retirement Association (PERA), including determining eligibility, preparing and submitting annual reports, and tracking eligible leaves

Provides ongoing general payroll support; understands basic laws, processes and procedures to ensure employees are paid timely and accurately.

Reviews employee timesheets to ensure time is accurately recorded, following City policies, union contracts, and leave of absence procedures.

Assists with the City's drug and alcohol testing programs, including both non-DOT and Federal DOT programs, and conducts DOT Clearinghouse Queries.

Administers and completes salary and benefit surveys for the City.

Assists with the employee recognition program, appreciation events, and wellness initiatives.

Assists with staff trainings and professional development initiatives.

Assists with special projects for human resources and administration.

Coordinates personnel record management and ensures compliance with record retention policies.

Provides support for data practices compliance and handles incoming data requests.

Performs other duties as assigned or apparent.

Note: These examples are intended only as illustrative of various types of work performed and are not all inclusive. The City reserves the right to add, modify, change or rescind work assignments. Required Knowledge and Abilities

Possesses basic knowledge of federal and state employment laws, including FMLA, FLSA, ADA, workers' compensation, PELRA, EEOC, affirmative action, and data practices.

Knowledge of public sector hiring practices.

Ability to independently prioritize tasks, with a strong attention to detail and completion.

Demonstrates discretion and the ability to handle confidential information with professionalism.

Collaborates with and assists other departments on various functions.

Demonstrates the ability to manage multiple priorities and perform effectively under pressure to ensure all deadlines are met.

Excellent written and verbal communication skills, with the ability to effectively convey information and ideas to colleagues, supervisors, and the public.

Strong interpersonal skills with the ability to establish and maintain positive and productive working relationships with supervisors, colleagues, and members of the public.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

Minimum Qualifications

Associate's degree in human resources, business administration, or a related field from an accredited institution.

Three years of human resources and office support experience.

Experience using an HRIS (Human Resources Information System) to accurately maintain employee information and records.

Preferred Qualifications

Bachelor's degree in human resources, business administration, or a related field from an accredited institution.

Experience with governmental or public sector human resources or administration.

PHR, SHRM-CP, or other HR certifications or coursework.

Experience using BS&A or other financial software.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• While performing the duties of this job, the employee will primarily be sitting.
• Frequent use of hands and arms for tasks such as typing, handling objects, and reaching.
• Occasional lifting and carrying of objects up to 20 pounds, such as office supplies, equipment, and files.
• Requires close vision and the ability to adjust focus.

Work EnvironmentThis position primarily works in an office environment with moderate noise levels. Employees will be exposed to computer screens for extended periods. The ability to work effectively in a shared workspace with occasional distractions is essential. Conditions of EmploymentAdherence to all organizational and departmental policies is required. Expected Hours of WorkThis is a full-time position with a standard workweek. The City of Lino Lakes is an Equal Opportunity Employer committed to creating a diverse, equitable, and inclusive workplace. We comply with the Americans with Disabilities Act and will provide reasonable accommodations to qualified individuals with disabilities. We encourage all qualified candidates, including those from historically underrepresented groups, individuals with disabilities, and veterans, to apply. Regular, full time employees of the City of Lino Lakes are eligible for a benefits package.Annual Leave - Paid time off /Earned Sick and Safe Time. Accrues each pay period. 20 days per year for the first 5 years of employment. Holidays - Paid time off on 13 designated holidays per year. Insurance - Employer-paid employee health, dental and life insurance. Dependent coverage available. Disability Insurance - Income replacement insurance for long term disability, if unable to work due to illness or injury. Subject to waiting periods and medical confirmation of disability. Public Employees Retirement Association (PERA) Pension Plan - State mandated pension plan. Employee and Employer contributions. City contributes 7.5% and employees contriburte 6.5%. No waiting period. Members are vested in the plan after 5 years. Deferred Compensation Plan (457) - Income set aside on a pre-tax basis for the purpose of retirement income. Investments are participant-directed. Participation is optional and the City does not contribute to the plan. Health Care Savings Account - Tax-free reimbursement accounts for health care expenses. Flexible Spending Arrangement - Tax-free reimbursement accounts for health, dental, vision, and daycare expenses. Employee Assistance Program (EAP) - Free Employee Assistance Program provides confidential counseling and referral services to employees, family, and household members. Wellness & Fitness - Employees receive a free single membership to the Rookery Activity Center. Memberships include full use of the Rookery including fitness floor, pool, sauna, gymnasium, and locker rooms. Membership also includes access to all basic fitness classes, open gym, and open swim. Payroll Automatic Deposit - Payroll checks are automatically deposited into your designated checking and/or savings accout(s) each bi-weekly payday. This summary highlights certain benefits avaiable through the City of LIno Lakes. Benefits may differ based on union contracts for employees represented by a collective bargaining unit. If there are any differences between benefits as described in this summary and the legal plan coduments or contracts, the plan documents or contracts shall govern. This summary is for information only and is subject to change or revocation without notice. This summary shall not constitute a contract or guarantee, express or implied. 01 Do you have an associates degree in human resources, public or business administration, labor or industrial relations, or other related field.

• Yes
• No

02 Do you have a Bachelor's degree in human resources, public or business administration, labor or industrial relations, or other related field/

• Yes
• No

03 Do you have excellent written and verbal communications skills?

• Yes
• No

04 Do you have three or more years of experience in the human resources field?

• Yes
• No

05 Do you have experience using NeoGov or other applicant tracking systems? If yes, please explain your experience and what platform you used. 06 Please explain your previous experience assisting in a human resources department. 07 Please explain your work experience assisting with recruitment, onboarding, training, and benefits administration. 08 Do you have experience using an HRIS (Human Resources Information System) to accurately maintain employee information and records? If yes, please explain. Required Question