Human Resources Assistant - Barri Financial Group : Job Details

HOW TO SHOW UP - OUR CORE VALUES:

Exemplifies company Core values by the way employee behaves. Company Values are critical to show ability to be successful. Here are key behaviors we need you to bring to the table, as defined by our Core values: EXCELLENCEINTEGRITYGROWTH •Demonstrates outstanding customer interactions. •Delivers superior & reliable work and product quality. •Shows productive speed & agility. •Demonstrates exemplary communication & teamwork. •Embraces our committed culture of compliance. •Practices consistent transparency. •Lives with deliberate honesty. •Promotes lasting loyalty. •Participates in our involved learning & advancement. •Exemplifies proactive accountability & ownership. •Shows responsible value delivery in all you do. •Includes cross functional problem solving in the organization.

JOB SCOPE/ACCONTABILITY (for Management and Supervisory positions if applicable):

• KEY REQUIREMENTS:Minimum experience and requirements:
• Bilingual English and Spanish.
• High school diploma or equivalent (required).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

KEY COMPETENCIES:You will be responsible for driving the results and development of the organization. To be successful in this role, you must have at least the following key competencies

• Maintain and update employee records (physical and digital) in the HRIS system.
• Assist in the recruitment processing background checks.
• Support new hire onboarding, including preparing offer letters and orientation materials.
• Assist with benefits administration (enrolling employees, updating data, and answering basic inquiries).
• Schedule onboarding sessions and follow up with hiring managers and new employees
• Ensure accurate and timely entry of new hires into HR systems (e.g., UKG)
• Support the creation of employee files and system setup across departments
• Help coordinate employee training sessions and track participation and implement training processes.
• Support and deliver orientation and training presentations, as needed.
• Ability to learn, support and explain to others company's payroll and benefits processes.
• Process employment verifications, status changes, and terminations.
• Respond to routine employee questions or direct them to the appropriate HR contact.
• Maintain compliance with federal, state, and company policies by organizing HR documents and filing required reports.
• Support company events, employee recognition, and wellness initiatives.
• Perform general administrative duties such as copying, scanning, data entry, and filing.
• Process promotion and demotion letters.
• Audits profiles monthly to ensure correct entry.
• Process Tasks (transfers, W4s, Direct Deposit changes, etc.).
• Collect, organize and store employee information.
• Assist with contacting managers on a bi-weekly basis to resolve timecard exceptions for payroll processing.
• Ensure accurate tracking of working hours, PTO, and other payroll-related data
• Respond to employees' queries and resolve issues in a timely manner.
• Administrative and clerical functions to support the day-to-day processes in the HR department.
• Strong verbal & written communication skills for constant interaction with prospective customers via in person approach, or by telephone.
• Ability to maintain confidentiality of customer information.
• Ability to handle multiple tasks and assignments while meeting deadlines.
• Excellent problem-solving skills and ability to work within the company to influence behaviors to support our customers.
• A self-starter, with excellent time management and organizational skills required.
• Ability to work well independently in a team environment. Ability to work at all levels within the organization required.
• Ability to work under pressure and delivery of requirements on specific due dates.
• Organized and efficient in daily tasks
• Eager to learn and assist all team members when needed.
• Preferred experience with UKG or similar HRIS.

METRICS YOU'LL IMPACTWhile every single team member has a role in the success of our team and the achievement of our goals, in your role you are accountable for their successes and results. Here are a few metrics your team should impact:

Customer satisfaction Elimination of errors Speed & proactiveness completing tasks

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The physical demands described here represent what an employee should do to complete the essential functions of the job. Reasonable accommodation can be made for people with disabilities so they can complete essential tasks of the job. Work Demands •May involve supporting internal meetings, training sessions, or onboarding activities •Standard office environment Physical Demands •Occasional walking, standing, bending, or lifting of office materials (up to 15-20 lbs.). •May assist with setting up rooms or materials for training or meetings.

• ACKNOWLEDGEMENT BY INCUMBENT:

This position description is a general description of essential functions. It Is not intended as an employment contract, nor it is intended to describe all duties to be performed. All employees are expected to perform tasks as assigned by supervisors, regardless of job titles or routine duties. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.