Human Resources Assistant - MRA Recruiting Services : Job Details

The Part-Time Human Resources Assistant provides direct support to the Human Resources team by assisting with a wide range of HR-related duties. This role helps ensure efficient day-to-day HR operations while promoting a welcoming and service-focused environment consistent with our mission of respect, dignity, and service to others. Key responsibilities include maintaining employee records in our HRIS, assisting with leave management inquiries, supporting onboarding activities, and assisting with other general administrative duties. This position requires strong organizational skills and the ability to handle confidential information with discretion. This is a great opportunity for someone who enjoys a dynamic, mission-driven workplace and has a passion for supporting people and processes.

Assist with maintaining accurate and up-to-date employee records and personnel files.

Support the onboarding process by reviewing received documentation for accuracy

Perform general administrative support for the HR team, including filing, scanning, data entry, and correspondence

Help organize HR documents related to compliance, training, performance reviews and other HR areas

Track and maintain a departmental HR calendar to track deadlines for benefit enrollments, evaluations, trainings, compliance, etc.

Assist in responding to routine employee questions and direct more complex inquiries to appropriate HR team member

Support the planning and execution of HR projects and employee engagement initiatives

Maintain confidentiality and always follow data protection of protocols

Other duties as assigned

Bachelor's degree in HR, Business Administration, or related field required

Minimum 2-3 years of relevant experience in human resources, office administration, or a related support role

Working knowledge of HR best practices and confidentiality requirements

Proficiency in Google Workspace and the ability to quickly learn new systems

Excellent attention to detail, organizational skills, and time management

Strong interpersonal and communication skills

Able to work professionally and compassionately with individuals from diverse backgrounds

Ability to maintain discretion and confidentiality when handling sensitive employee information and HR matters

A team player with a proactive approach and willingness to support and contribute to a collaborative work environment

Demonstrates a personal commitment to the mission, values, and community-focused work of St. Vincent de Paul-Madison

Exercises sound judgement and maintains the highest level of confidentiality and ethical standards in all HR activities

Thrives in a dynamic, evolving environment and adjusts priorities as needed to support the HR team goals

Approaches each interaction with kindness, patience, and a helpful attitude toward staff, volunteers, and community members

Takes ownership of assigned tasks, follows up on open items, and ensures timely and complete work delivery

Understands the importance of data accuracy in HR

Experience using HRIS platforms (Paylocity) strongly preferred

Familiarity with recruitment and onboarding processes

Knowledge of employment laws, HR compliance standards, and recordkeeping practices

Bilingual or multilingual ability is a plus

Previous experience working in a non-profit, mission-driven, or social services environment

Comfort with creating forms, surveys, and communication using digital tools such as Google Workspace

While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to type, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 20 pounds while moving files or small packages. The employee may have to drive to varying locations to meet with staff and/or partners. Specific vision abilities required by this job include close vision and the ability to adjust focus. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

The District Council of Madison, Inc., Society of St. Vincent de Paul does not and shall not discriminate in our employment, services and volunteerism on the basis of age, race, color, disability, marital status, sex, sexual orientation, national origin, ancestry, arrest record, conviction record, military service, or use or nonuse of lawful products off the employer's premises during nonworking hours, or any characteristic protected by applicable local, state and federal law. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers and vendors.

Part-Time, Non-Exempt, Monday-Friday (Flexible Hours, approximately 29 hours/week)

St. Vincent de Paul has a vision for a deeply inclusive environment for our membership, staff, and volunteers. To foster a culture of belonging while providing equitable service delivery above and beyond Equal Opportunity requirements, SVdP candidates must be committed to cultural competency growth and work within diverse teams. SVdP is an AA and Equal Opportunity Employer.

Salary Description $21/hour