Human Resources Assistant - Rusnak : Job Details

Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and want to hear from you!

JOIN OUR TEAM

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles area and throughout Southern California. Our commitment to serving our customers and winning their loyalty has led us to expand to 15 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Anaheim Hills, and Loma Linda. With over six decades of success, we strive to satisfy our customers' exquisite taste by offering 12 extraordinary brands of the most sought-after luxury cars.

Our Human Resources Department is seeking a Human Resources Assistant. In this position, you will contribute to the success of Rusnak Group by providing administrative support in key areas, as well as assisting with department projects and initiatives on an as-needed basis.

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

WHAT WE OFFER

• Professional development and opportunities to grow within a well-respected company
• Competitive Pay
• Health Insurance Coverage (medical, dental, vision, and life)
• Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Flexible Spending Account
• Paid Time-Off (vacation pay, sick pay, holiday pay)
• Parental Leave
• Employee Perks (sports games, theme parks)
• Employee Referral Bonus Program
• Compensation will be based on experience and skill level
• To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital-grade cleaning products and increase cleaning frequency.

Responsibilities

Effectively and Efficiently Ensures All Personnel Files Are Filed and Maintained Properly:

• Maintains and files all personnel, benefits, background check, and termed files daily
• Creates benefit and personnel files as needed
• Creates and organizes background check files as needed
• Terms employee files by combining personnel, benefits, background, and payroll documents to create termed folders
• Transfers I-9 for termed employees to termed I-9 folder, issuing a purge date, and tracks I-9 document expiration dates
• Maintains organization and filing system of the file room
• Deactivates termed employees in the system

Effectively and Efficiently Executes Key Administrative Tasks for the Department:

• Prepares documents and packets for new hire orientation
• Maintains and coordinates office supply orders within the budget
• Coordinates orders and product delivery with outside vendors
• Assists with managing the office phone line and voicemails
• Tracks and orders service award pins and coordinates award certificates
• Handles all shipping and mailing needs of the department, including inter-office mail
• Ensures the HR team has an updated staff directory

Provides Effective Project Support to Human Resources Team as Needed:

• Prepares materials and documents for trainings and meetings
• Assists with compiling forms and data for projects
• Supports department audits of personnel files and compliance
• Assists with updating employee information such as addresses and phone numbers
• Supports input and tracking of Employee Pull Notices (EPN) and termination updates from DMV & Vehicle Insurance Program
• Coordinates and executes job fairs and related activities
• Other projects may be assigned

Qualifications

• Must have completed some college coursework in Human Resources, Psychology, Sociology, or a relevant discipline
• Interest in pursuing a career in Human Resources

Bachelor's Degree: Desired

Licenses Required:

• Valid CA Driver License