Human Resources Assistant - Empire Justice Center : Job Details

Job Type Full-time Description ROCHESTER - TELESCA CENTER (HYBRID CONSIDERED)Employment Status: Full-Time FLSA Status: Non-Exempt Team: Human Resources Organization Information Empire Justice Center, a diverse and highly respected statewide legal services organization, seeks a Human Resources Assistant. This is an opportunity to join and grow in one of the most influential organizations serving marginalized low-income individuals and families in New York State. Empire Justice Center attracts and employs a diverse team of dedicated, determined, and passionate advocates who significantly impact the lives of low-income New Yorkers. We succeed through direct legal representation, high-impact litigation, and legislative and administrative advocacy. As an organization, we provide top-notch training and technical assistance to other advocates to ensure fairness and justice for New Yorkers. We thrive on our commitment to supporting justice for populations that have historically experienced high levels of oppression. These populations include racially diverse individuals and families experiencing poverty, housing insecurity, immigration issues, and domestic violence. Additionally, the organization advocates for people with disabilities, members of the LGBTQ community, and school-age children facing discrimination and violations of their civil rights in schools. Our offices in Rochester, Albany, Westchester County, and Long Island offer staff an exciting, dynamic, inclusive working environment with a solid commitment to work/life balance, teamwork, diversity, wellness, and personal/professional development. Position Summary Empire Justice Center is pleased to announce an opening for a Human Resources Assistant. The Human Resources Assistant will perform confidential administrative tasks and services to support the effective and efficient operations of the Human Resources department while directly assisting and supporting the Human Resources and Compliance Manager. This role will facilitate the recruitment and selection processes, as well as create documents and communications for record-keeping and staff communication purposes. Salary The referenced pay range/scale represents this job's estimated minimum and maximum compensation. Individual annual salaries/hourly rates will be set within the job's compensation range and determined by considering factors including, but not limited to, education, experience, qualifications, expertise of the individual, market data, and internal equity considerations. The salary range for this position is $40,000-$45,864. Requirements Essential Duties and Responsibilities •Travel to and work in the Rochester Telesca Center office is required to meet the needs of both clients and the organization. o This position is eligible for a hybrid work request under the organizational policy. •Provide administrative assistance to the Human Resources and Compliance Manager and Chief Legal Officer regarding confidential employee relations and labor relations issues. •Assist and provide administrative support to the Human Resources and Compliance Manager and the Chief Legal Officer in investigations (e.g., reports and witness statements), disciplinary matters, and grievances. •Maintain confidentiality, assuring work product is accurate and presented professionally, and interacting professionally with all internal and external contacts. •Prioritize assignments and prepare sensitive and detailed correspondence. •Responsible for storing and organizing confidential information in employee files. •Support the Human Resources Department in creating and maintaining accurate documents and communications for staff, as well as ensuring timely updates. •Support the HR function by creating and distributing forms, running reports, and other process elements as needed at the direction of the Human Resources and Compliance Manager and with approval as required. •Create HR documents that support employment changes, employee leaves, unemployment claim responses, benefits administration, etc. •Prepare and finalize a variety of documents, including letters, reports, forms, memos, and presentations. •Proofread and edit documents for accuracy and clarity. •Format documents according to established standards. •Effectively obtain familiarity with routine organization policies, procedures, and forms to respond appropriately to detailed inquiries. •Professionally answer, screen, and place calls and respond to email inquiries; record and communicate messages according to appropriate procedures. •Responsible for facilitating first-level resume review, phone screening, system, and status updating within our ATS system (Paylocity) and communicating with candidates and internal Hiring Managers on process facilitation. •Creation and facilitation of documentation related to both internal and external talent management (hiring, promotions, etc.). •Review, process, and file mail for the Human Resources Department. •Assist Finance and Benefits with payroll processing as needed. •Other duties as assigned by your supervisor and/or to meet the organization's needs. Minimum Qualifications (Knowledge, Skills, and Abilities) •Minimum of 3-5 years of Human Resources experience. •Must have powerfully demonstrated professionalism and maturity, as these qualities are critical to be effective in this role, including the ability to assist in a confidential capacity and maintain confidentiality when needed. •Demonstrated excellence in the use of Microsoft Office Suite (Outlook, Word, Excel, SharePoint, PowerPoint), and ability to learn other applications quickly. •Must demonstrate strong communication skills, including proficiency in technology that facilitates the delivery of communication, documents, and other materials. •Must demonstrate excellent skills in document and form creation, pulling reports, and word processing. •Excellent grammar, spelling, and punctuation skills. •Must demonstrate excellence in business technology systems, facilitating the creation and delivery of communication, documents, and record-keeping, among other tasks. •Ability to draft routine correspondence, perform basic mathematical calculations, and maintain and organize record-keeping and filing systems. •Experience working collaboratively and effectively with organizational leadership. •Must have the ability to work independently and effectively in a fast-paced, dynamic organization and a hybrid capacity. •Must demonstrate the ability to work on a team effectively. Preferred Qualifications •Experience with Payroll/HRIS systems is highly preferred. •Bilingual (English & Spanish) is preferred. Salary Description $40,000-$45,864