Human Resources Assistant - St. Olaf : Job Details

Job DescriptionPosition Title: Human Resources Assistant. Department: Human Resources. Classification: Non-Exempt. FTE: 1.0. Work Schedule: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors. Hourly Rate: $21.00 - $23.00. Essential Job Duties:

• Administrative Support.
  • Perform general office duties professionally including greeting, answering phones, managing calendars, scheduling meetings, and routing correspondence.
  • Provide administrative support to the Human Resources office.
  • Coordinate appointments, meetings, and events for the Human Resources team.
  • Enter and update employee information in Human Resources databases and tracking systems.
  • Assist with data entry reports for audits and internal requests.
  • Manage I-9's and ordering of background checks for staff, faculty and students.
  • Oversee document retention.
  • Track the budget in consultation with applicable stakeholder(s), including paying invoices and keeping track of credit card expenses.
• Office Management.
  • Maintain the Human Resources area website.
  • Manage day to day operations of the Human Resources office including office supplies and materials or equipment, as needed.
  • Manage the AskHR ticketing system and email alias.
  • Run and send new hire report.
• Supervisory Responsibilities.
  • Hire, train, and lead student employees working in Human Resources; approve timecards.
  • Assign and oversee administrative tasks assigned to student workers.
• Be flexible to adjust priorities and thrive in a fast-paced environment where the requirements change regularly.
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle
• Perform other duties as assigned.

Supervision Received and Exercised:

• Reports to the Employee Engagement Partner.
• This position supervises students.

Required Qualifications:

• Education: Associate degree or equivalent work experience.
• Experience: 1+ year of experience with administrative support; strong customer service and listening skills; excellent organizational and time management skills; intermediate to advanced skill with the Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Preferred Qualifications:

• Education: Bachelor's Degree or equivalent work experience.
• Experience: 2+ years of experience in administrative support, human resources, or higher education.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

About Us Who We Are: Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul. The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community. The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire. A summary of the Flexible Work Policy for staff: A link to our Community and Belonging page: A virtual campus tour: An overview of Northfield: An overview of the Twin Cities: For Staff Application Assistance: [email protected] 507-###-#### For Faculty Application Assistance: [email protected] 507-###-#### Nondiscrimination Policy St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment. Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education's Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, [email protected], (507) ###-####.