Human Resource Specialist - Commonwealth of Kentucky : Job Details

Advertisement Closes 8/16/2025 (8:00 PM EDT) 25-04802 Human Resource Specialist Pay Grade12 Salary $34,673.04 - $52,010.40 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 275 E Main St Frankfort, KY 40621 USA The agency may authorize the selected candidate to telecommute. The agency may terminate or modify thetelecommuting arrangement at any time. Description This position reports to the Franklin County Guardianship office. The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process. Weoffer an exciting opportunity to be part of a team of professionals committed to providing services to thechildren and families of the Commonwealth. The employee is expected to perform all duties to the best of theirability, act in a responsible manner at all times, and treat all persons with respect. Career growth isencouraged through training and mentoring opportunities. For more information about the Department of Community Based Services, please visit: The Division of Guardianship makes personal and financial decisions for individuals adjudicated dependent andappointed by the District Courts to the Cabinet for Health and Family Services. The division providesindividualized decisions based on the best interest, most appropriate, and least restrictive alternatives forthose appointed to guardianship. The department works with a very diverse population, community resources, thecourt system,community partners, and family members of individuals appointed to guardianship and other Cabinet anddepartment staff in a collaborative relationship. The Department is looking for an individual with the passionto help others. The successful candidate should be professional, polite, and able to work with a diverse population. Thecandidate must be able to deal with difficult situations in a calm, respectful manner. They should beresponsive, willing to meet each challenge directly, and able to ask for assistance or guidance when needed.The successful candidate must have thedrive to meet the needs of those we serve. CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-###-#### or The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-basedcriminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation. Responsibilities include, but are not limited to:

• Performs limited fundamental tasks the human resource areas of classification, compensation, performanceappraisal, payroll, employee benefits, the Family and Medical Leave Act (FMLA), and corrective anddisciplinary actions.
• Learns and gains experience in multiple areas of human resources administration andapplicable statutes and regulations; and performs other duties as required.
• Perform limited duties as a liaison for human resource related functions and communicate information betweenservice regions and divisions, the DCBS Commissioner's Office, and the Office of Human Resource Management.
• Performs basic research to interpret and apply laws, regulations, policies, and procedures toregional and divisional management and, or, employees regarding personnel matters.
• Receives, reviews, and preparespersonnel action documents for processing.
• Performs a preliminary review of employee qualifications todetermine if the employee meets the established minimum requirements for job classifications.
• Learns and becomes familiar with employee benefits to provide technical support to divisional managementand, or, employees
• Performs basic research to interpret and apply laws, regulations, policies, and proceduresto provide guidance and, or, documentation needed for appropriate actions to be taken.
• Assists with the compilation and facilitation of evaluation processes to ensure all evaluations are completedin a timely manner and are in compliance with regulations, policies, and procedures.
• Completes onboarding of new hires to include providing an overview of the agency, discussing employeebenefits, ensuring completion of onboarding documentation (insurance, retirement, tax withholding, I-9, etc.),and providing information for employee self-service.
• Provide coverage of division phone lines and distributemail.
• Provides technical assistance related to time entry and approvals.
• Run Kentucky, Human Resource InformationSystem (KHRIS) time reports to identify time error issues and advise management and employees for corrections.
• Updates and reverts flex schedules and shift premium coding, per policy.
• Serves as mentor for regionaladministrative specialists and serves as backup as needed.
• Other duties as assigned.

Preferred Knowledge, Skills, and Abilities:

• One year of professional experience in personnel administration, business administration, or management.
• Administrative, business, research, and, or, clerical experience.
• Excellent verbal and written communication skills.
• Excellent computer skills.
• Attention to detail, being thorough and accurate in completing tasks.
• Ability to work cooperatively as part of a team.
• Coordinates and maintains records.

Minimum Requirements EDUCATION:Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS:One year of professional experience in personnel administration, business administration or management. Substitute EDUCATION for EXPERIENCE:NONE Substitute EXPERIENCE for EDUCATION:Administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. Current or prior military experience will substitute for the required college on a year for year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE Working Conditions Incumbents working in this job title perform duties in an office setting. Minimal travel may be required. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Jessica Wayne at [email protected] or 502-###-####. An Equal Opportunity Employer M/F/D