Human Resource Information System Officer (GMG/AM 3) - Jamaica Travel Secrets : Job Details

Applications are invited to fill the following vacant post in the Human Resource Management & Development Branch, Corporate Services Division, Ministry of Science, Energy, Telecommunications and Transport (MSETT): Human Resource Information System Officer (GMG/AM 3)Salary range $2,190,302 – $2,945,712 per annum.Job PurposeUnder the direction of the Director, Human Resource Management, the Human Resource Information Systems Officer will be required to update and maintain an automated Personnel Records Management System and to provide support to the Human Resource Management and Development Branch.Key ResponsibilitiesManagement/AdministrativeResponds to enquiries and complaints concerning the records and information management;Monitors the proper maintenance and security of records;Ensures that file tracking system is maintained;Ensures that computer databases are maintained.Technical/ProfessionalClassifies all incoming documents, in keeping with established classification standards of indexing system;Maintains a Management Information Systems database to provide support for the manpower planning activity, as well as ensuring that staff list is current and accurate, by entering data on the database for employees;Reviews and implements requests for creation of new files;Maintains file indexes;Conducts record inventory to set retention and disposition schedules;Liaises with Information Technology to resolve technical difficulties;Maintains back-up file system for computer database;Monitors the proper maintenance and security of records;Prepares post audit and status reports;Identifies opportunities for improving Human Resource processes through information systems changes;Monitors HRIS system and all interfaces to ensure they function properly;Works closely with developers to enhance MIS to continuously improve Management Information;Develops HR systems to support the production of organisation charts;Contributes to discussions on future systems strategy, evaluates existing systems/other products as necessary and makes recommendations;Provides support for HRIS including, but not limited to, researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements;Ensures accurate documentation process manuals are designed and updated for all HRIS processes;Collaborates with IT staff to co-ordinate application of upgrade;Advises management on organizational policy matters related to the HRIS.Human Resource ManagementMonitors and evaluates the performance of direct reports;Recommends and/or initiates corrective action;Participates in the recruitment of staff for the ministry;Provides guidance to direct report through effective planning, delegation, communication, training, mentoring and coaching;Performs any other related functions assigned.Required Knowledge, Skills and CompetenciesCoreGood oral and written communication skillsGood customer and quality focusTeam work and co-operationIntegrityComplianceGood interpersonal skillsChange managementAnalytical thinking skillsGood problem solving and decision making skillsTakes initiativePlanning and organizingTechnical:Strategic visionUse of technology – Proficiency in the use of relevant computer applications (Microsoft Office).Impact and InfluenceLeadership skillsGood knowledge of Human Resource Management techniques and practices.Good knowledge of Public Service Regulations, Staff Orders and Access to Information.Excellent knowledge of human resource information systems.Minimum Required Qualification and ExperienceBachelor Degree in Human Resource Management, Public Administration or related field;Training in processing Windows Operating System and Microsoft Office Application;Records Management Certification and Supervisory Management;At least two (2) years relevant experience.ORAssociate of Science Degree in Human Resource Management, Public Administration or related field; plusTraining in processing Windows Operating System and Microsoft Office Application;Records Management Certification and Supervisory Management;Four (4) years relevant experience.Applications accompanied by résumés should be submitted no later than Monday, 11th August, 2025 to:The Permanent SecretaryMinistry of Science, Energy, Telecommunications and TransportPCJ Building36 Trafalgar Road,Kingston 10Email: [email protected] note that only shortlisted applicants will be contacted.Applications should include the names and positions of two (2) senior persons who can provide a character and work-related reference.Applying for this job?Take one of Career Jamaica's recommended Online Courses todayand improve your chances of getting hired: ❏ Excel Skills for Business❏ Introduction to Office and Administrative Management❏ Employee Management for Business Managers❏ Introduction to Marketing❏ Google Project Management: Professional Certificate❏ Webpreneur 101: Creating Wealth Online❏ Introduction to Bookkeeping❏ Food and Beverage ManagementNot the right fit for you? 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