HR & Payroll Assistant - Lake Region Healthcare : Job Details

We are seeking a detail-oriented and dependable HR and Payroll Assistant to support our team in delivering accurate payroll processing and efficient HR operations. This role will play a key part in maintaining compliance, ensuring staff are paid correctly and on time, and supporting various human resource functions. The ideal candidate will have experience with payroll and understand the unique demands of a healthcare environment, including shift differentials, credential tracking, and workforce scheduling.

Key responsibilities include but are not limited to:

Payroll Support

• Process and verify bi-weekly payroll using Paycom, ensuring accuracy in hours worked, differential pay, PTO, and deductions.
• Maintain employee pay and job data within HRIS including pay rate changes, position updates, and benefit enrollments.
• Troubleshoot payroll discrepancies and respond to employee payroll inquiries with professionalism and confidentiality.
• Assist in year-end tax reporting, W-2 distribution, and payroll audits.

HR Support

• Maintain accurate employee records including licenses, certifications, and immunization records in compliance with healthcare regulations.
• Assist with the recruitment and onboarding process.
• Ensure timely tracking of required healthcare credentials and notify staff and leadership of expirations.
• Support offboarding tasks, including final paycheck processing.

General HR Administration

• Manage employee changes such as status updates, promotions, and transfers in Paycom.
• Prepare HR-related documents such as verification letters, employee notices, and reports for compliance and management.
• Coordinate employee engagement initiatives and assist in planning trainings and meetings.

Join our fun, close-knit Human Resources team! You'll have the opportunity to work with Lake Region Healthcare's best asset- our employees! Our department welcomes motivated, independent candidates who also enjoy working as a team. We strive to provide opportunities for our employees to expand their skills and are always open to suggestions. Don't miss this exciting opportunity to join us in becoming the #1 ranked employer of choice!

Hours/Shifts 80 hours biweekly, day shifts, Monday-Friday. Compensation The wage range for this position is $23.79-$28.42/hour. Please note that final compensation will be determined based on experience, market, qualifications and internal equity considerations.

Benefit Offerings Lake Region Healthcare is pleased to offer a comprehensive benefit program designed to meet your unique needs. This includes medical and dental coverage; HSA, FSA and 401k plans; EAP, life and disability coverage; voluntary accident, critical illness and hospital indemnity coverage; pet insurance, ID theft protection and legal services. For new employees, the effective date of coverage for most plans is the first of the month, following a 30-day waiting period.

EEOC Lake Region Healthcare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Requirements are representative of minimum levels of knowledge, skills, and/or abilities.

Preferred Qualifications

• HR or payroll certification (e.g., SHRM-CP, PHR, FPC, CPP) preferred
• Familiarity with 24/7/365 operations, shift differentials, healthcare and/or regulatory compliance
• Proficiency in Microsoft Office Suite (especially Excel)