HR Coordinator - Part-Time - Francis House : Job Details

Job Type Part-time Description About Francis House Francis House, founded in 1991, offers a home-like setting and personalized care to those facing a terminal diagnosis. The organization welcomes residents of all faiths, ethnicities, and abilities to pay. Francis House receives no federal, state, or local funding or insurance reimbursement. Our mission is entirely supported by the generosity of the community we serve. Position Summary The Human Resource Coordinator will be responsible for human resources and payroll functions of the organization. As a sole practitioner, the HR Coordinator will maintain responsibility for activities in multiple areas of human resources including recruiting, onboarding, benefits administration, leaves of absence, payroll, employee relations, employment law compliance, as well as administrative tasks to ensure compliance with legal requirements and organizational objectives are met at all times. Responsibilities Human Resources

• Provide professional human resource support in a variety of areas to include recruiting, onboarding, employee relations, benefits, leaves of absence, unemployment and worker's compensation, and conflict resolution.
• Maintain HR documentation and records, including employee personnel files, processing onboarding and off-boarding paperwork, recording changes in job classifications, salary increases, etc.
• Provide staffing support to all departments on successfully recruiting qualified candidates for open positions by coordinating job postings utilizing a variety of recruiting channels, reviewing resumes, performing pre-screening interviews, and conducting reference checks.
• Assist in the pre-boarding process by coordinating all pre-employment testing such as pre-employment background checks and drug testing and coordinating every step of the new hire process.
• Assist in the development and implementation of human resource policies, the Company Employee Handbook, as well as support key HR initiatives.
• Maintain ownership of HR processes on the Company shared drive. Assist with the development and maintenance of standard operating procedures (SOPs) with internal controls.
• Regularly audit records, including but not limited to, I-9's, completion of LOA forms, employee records, payroll records, employment posters, HR policies and procedures, job description updates, among others.
• Administer employee benefits program, including benefits renewals, enrollments, changes and terminations, as well as resolve any benefits-related issues timely.
• Manage all employee leaves, workers compensation, and unemployment claims.
• Assist supervisors in the performance review process.
• Act as a welcoming resource to employees to explain human resources policies, procedures, and standards, as well as provide guidance regarding Company benefits.
• Be readily accessible to answer employee requests, questions, and concerns timely.
• Assist supervisors with disciplinary matters and terminations, as well as provide support for conflict resolution on an as needed basis.
• Work with supervisors and the Executive Director to address employment relations issues including work-related complaints and allegations of harassment.
• Prepare internal employee communications regarding benefits, company policies, and employee events.
• Work with the leadership team to promote corporate values and culture.
• Keep abreast of existing and new employee relations laws and policies to assure clarity of interpretation and compliance with all laws and regulations governing employment.

Payroll & Related Responsibilities

• Administer the Company's payroll function, ensuring all payroll transactions are processed on time, with accuracy and complies with all federal, state, and local regulations.
• Verify the accuracy of employees' timesheets, earnings, bonuses, and calculations of withholdings.
• Preparation and maintenance of accurate records and reporting payroll transactions to ensure compliance with federal, state, local payroll, wage and hour laws, statutory reporting and filing requirements and best practices.
• Ensure the processing of new hires, transfers, promotions, and terminations is accurate and timely.
• Responsible for processing and maintaining all status reports and pay changes, as well as overseeing all additions and/or changes in employee deductions are processed accordingly.
• Resolution of payroll - related employee questions and concerns, management, and resolution of escalated inquiries in a timely manner.
• Prepare annual, quarterly, monthly, and weekly reports of payroll, retirement, insurance, etc. to assist with annual audits of benefit plans.
• Assist the Finance Department with the preparation of compliance and census reports for 401k recordkeeper or health insurance brokers.
• Work with 401k recordkeeper to ensure timely contribution posting to employee accounts.
• Act as the Company liaison with payroll service provider for payroll related items.
• Oversee and ensure that employees are completing all required HR-related training and development such as annual sexual harassment training.
• Perform other duties as assigned.

Requirements Location This is an on-site position at Francis House located at 108 Michaels Ave. Syracuse, NY 13208 Education and Experience

• An associate degree in human resources, business administration, or a related field is preferred.
• Three years of experience in human resources and office experience preferred.
• Experience with Paylocity preferred.
• Two years of experience in payroll preferred.

Resident Care/Service Accountabilities

• Support the organization's mission, vision, and values.
• Demonstrate a commitment to Francis House's philosophy of care.
• Demonstrate a sensitivity to and understanding of death, dying, bereavement, ethical issues, and palliative care.
• Maintain the organization's and client's confidentiality at all times.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office software.
• Strong analytical and problem-solving skills with the ability to research new and existing laws or regulations
• Excellent data skills and ability to use Excel functions.
• Ability to prioritize and organize work in a multitasked environment
• Must have the ability to act and perform exemplary work independently
• Must possess strong interpersonal skills with the ability to work with multiple business partners at all levels.
• Must be able to successfully and positively engage employees.

Specific Accountabilities •

• The HR Coordinator believes in and supports the Francis House mission, vision, values, and philosophy of care.
• The HR Coordinator is sensitive to the needs of those in palliative care.
• The HR Coordinator maintains organizational and client confidentiality at all times.

Equipment Used

• Computer, printer, phone, copier, scanner, calculator.
• Computer Software: Microsoft Office Suite, Adobe, Paylocity Payroll, 401K and Benefits Software, etc.

Physical and Mental Requirements•

• Ability to lift up to 20 lbs.
• Speech, visual, and hearing ability sufficient to express and comprehend written and verbal communication.
• Ability to sit and/or stand for long periods of the day.
• Frequent sitting, standing, walking.

Environmental Conditions

• Work is performed in a typical office environment.

Francis House is an Equal Opportunity Employer. Salary Description $25 to $28 hourly