HR Clerk - New Trend Foods Central Office : Job Details

As an Entry-Level HR Clerk, you will provide administrative and clerical support to the Human Resources department and assist with a wide range of HR functions. This role is ideal for someone starting their career in HR who is detail-oriented, organized, bilingual in English and Spanish, and eager to learn about HR processes in a fast-paced, team-oriented environment. Job Title: Human Resources Clerk (Entry-Level) Reports To: Human Resources Director FLSA Status: Non-ExemptDuties and Responsibilities - include but are not limited to the following:

• Assist in maintaining accurate and up-to-date employee records and personnel files.
• Support the onboarding process by preparing new hire packets, collecting required documentation, and organizing employee files.
• Help maintain HR logs, master spreadsheets, phone logs, and databases.
• File and organize physical and digital employee documentation, including I-9s, direct deposit forms, and uniform agreements.
• Respond to basic employee questions or route them to the appropriate HR team member (e.g., questions about paystubs, policies, handbook).
• Assist with scheduling interviews and communicating with candidates when needed.
• Support the HR team in preparing reports such as birthdays, anniversaries, and employee status updates.
• Monitor and maintain office supplies related to HR functions.
• Assist with uniform inventory tracking and distribution.
• Help with the setup and organization of employee files for terminated staff in accordance with record retention procedures.
• Provide general clerical support such as copying, scanning, data entry, and email correspondence.
• Participate in HR department projects and tasks as assigned by the HR Director.

Qualifications:

• High school diploma or GED required; some college coursework in HR, Business, or a related field preferred.
• 0-1 year of HR experience, office administration.
• Customer service experience.
• Bilingual English - Spanish.
• Bilingual in English and Spanish - required.

Strong attention to detail and organizational skills.

• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable using cloud-based systems.
• Strong written and verbal communication skills.
• Ability to follow instructions, meet deadlines, and multitask in a fast-paced environment.
• Team-oriented with a willingness to learn and take initiative.

Physical Requirements:

• Ability to focus on detailed work for long periods, with frequent computer usage.
• Must be able to lift up to 15-20 pounds (e.g., file boxes or office supplies).
• Frequent use of hands for typing and handling documents.
• May need to bend or reach for files or supplies. Clear verbal communication skills for interacting with employees and managers.
• May need to bend, stoop, or kneel to access low filing cabinets or storage areas.
• Ability to sit at a desk for extended periods while performing administrative tasks.

Work Environment:

• Office setting with occasional travel may be required for recruiting events, meetings, or training sessions.
• Fast-paced, collaborative team environment with frequent employee interaction.

Benefits: •Employee discount •Health insurance, vision, dental