HR Assistant - UST Logistical Systems : Job Details

Washington University of Science and Technology (WUST) is committed to providing a diverse student body with career-related education based on scholarly, innovative, and practical approaches to meet emerging global challenges.

We are seeking an HR Assistant to join our team! Reporting directly to the VP of Business Operations and working closely with the HR Manager, this role is ideal for a detail-oriented individual with a passion for organizational development. New graduates are welcome to apply!

Responsibilities

• Manage the end-to-end hiring process for staff positions, including drafting job descriptions, posting openings, conducting initial screenings, coordinating interviews, and tracking candidate progress.
• Ensure a seamless onboarding experience for new staff and faculty, from offer acceptance through first-day orientation.
• Act as the primary point of contact for employee inquiries via phone, email, mail, or in person.
• Assist in evaluating staff benefit packages and lead initiatives for professional development, including team-building events and employee engagement activities.
• Collaborate with supervisors to support goal setting and performance tracking for employees.
• Coordinate the annual performance review process for administrative faculty and classified staff, providing procedural guidance and departmental support.
• Manage employee terminations and provide clear, supportive guidance throughout the offboarding process.
• Maintain strict confidentiality regarding employee records and sensitive information.
• Support managers in using the HCM system to ensure accurate and timely timekeeping for all employees.
• Identify and recommend improvements to HR, business, and finance processes, controls, and policies.
• Assist with audit preparation and compliance activities.
• Contribute to financial reporting through data analysis, budget tracking, forecasting, and variance analysis.
• Take on additional responsibilities and special projects as assigned by the supervisor.

Required Qualifications

• Bachelors degree in Human Resource Management, Business Administration, Psychology, or a related field.
• Proficiency in Microsoft Office Suite, including Teams, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.
• Strong attention to detail and analytical thinking.
• Highly organized, process-oriented, and results-driven.
• Ability to manage tasks independently and meet deadlines efficiently.
• Strong willingness to learn and adapt in a dynamic, fast-paced environment.
• Positive attitude and a collaborative spirit as we value good energy and teamwork at WUST!

Preferred Qualifications

• Demonstrated experience in providing project support across departments or functions.
• Working knowledge of financial principles, auditing standards, and regulatory compliance.
• Familiarity with data visualization tools; experience with SQL is a plus.
• Masters degree in accounting, Business Administration, Finance, or a related field or an equivalent combination of education, training, and professional experience.
• Strong decision-making skills with the ability to exercise sound judgment and provide well-reasoned, defensible solutions.

Salary and Benefits:

• Base Salary: Starting at $52,000 per year
• Tuition Assistance
• Medical Stipend
• 401(k) Retirement Plan
• Professional Development Support
• Paid Time Off (PTO) and Sick Leave
• Parental Leave