HR Administrative Assistant - Topaz HR : Job Details

Topaz HR Advisory is a dynamic outsourced HR firm serving companies across diverse industries, specializing in a broad spectrum of HR and employee relations projects. As an HR Administrative Assistant at Topaz HR Advisory, you will play a key role in supporting the HR and management teams through a wide range of administrative tasks. Your responsibilities will include calendar coordination, employee documentation, recruitment support, and assisting with onboarding/offboarding processes. This position is ideal for someone who is detail-oriented, organized, and eager to grow their career in Human Resources.

Key Responsibilities:

• Provide administrative support to managers and employees across departments
• Coordinate meetings, manage calendars, and take detailed meeting minutes
• Maintain contact lists and track project statuses, providing regular updates
• Assist with recruitment efforts, including candidate tracking and initial screening
• Support onboarding and offboarding processes, ensuring timely follow-up and documentation
• Prepare and manage HR forms, reports, and general HR documentation
• Create checklists to support task completion and organizational follow-through
• Handle internal and external requests and queries professionally
• Maintain accurate employee records and assist with data entry into HR systems
• Support ad hoc HR projects including research, document creation, and scheduling
• Ensure confidentiality and compliance in all HR and administrative tasks
• Assist with planning team activities and engagement initiatives as needed

Exciting Opportunities: This role offers an exciting opportunity for a motivated professional to build a solid foundation in HR while contributing to fast-paced, multi-industry operations. You will gain hands-on experience with HR best practices, interact with a variety of clients, and develop key administrative and organizational skills in a supportive team environment.

Requirements:

• Previous experience in HR or administrative roles strongly preferred
• Strong interest in or desire to grow within Human Resources
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent time management, prioritization, and multitasking abilities
• Strong written and verbal communication skills
• High attention to detail and a proactive, problem-solving mindset
• Ability to handle confidential information with discretion
• Comfortable working independently and collaboratively within all levels of an organization

Location: Onsite West Orange NJ

Reports To: HR Manager / Management Team

Employment Type: Full-Time

Salary Range: $40,000$50,000 annually, depending on experience

If you are a detail-driven and motivated individual looking to develop your HR career, we encourage you to apply. We value diversity and are committed to fostering an inclusive workplace. Join us at Topaz HR Advisory and contribute to the evolving world of Human Resources.

Apply today and begin your journey in HR with a team that supports your growth and development.