Housing and Residence Life Data Clerk - Eastern New Mexico University : Job Details

Salary: Depends on Qualifications Location : Main Campus - Portales, NM Job Type: Full time permanent Job Number: 2025-00077 Department: Student Affairs Division: Housing Opening Date: 05/22/2025 Position OverviewPosition Summary Under limited supervision, provide clerical support and input, maintain, and ensure the accuracy of data for the Housing & Residence Life area on a regular basis. RequirementsDuties and Responsibilities:

• Coordinate assignments of residence halls and apartments
• Coordinate billing procedures for residence halls, apartments and meal plans including BANNER rate table and assessment of charges
• Supervision of front office operations
• Create and prepare reports and databases for internal departments and external vendors
• Coordinate mailings containing information on meal plans and residence hall assignments
• Maintain payroll and personnel records for staff employees
• Maintain housing files and records
• Oversee the scanning and indexing all residence hall and apartment paperwork into Imaging for BANNER access.
• Make appropriate charges to students' accounts and answer inquiries pertaining to housing, meal plans, and account charges
• Perform routine checks of information on documents including applications, assignments and room changes
• Prepare daily deposits
• Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department
• Provide customer service to visitors, staff, and students
• Perform routine secretarial duties, such as word processing/typing, filing, verifying information, updating forms coordinating flow of documents and scheduling office staff rotations and meetings
• Operate personal computer to enter data, compile and type reports, prepare letters (including but not limited to rent and extension), mass emails and general correspondence
• Perform a range of operational support activities for the department and serve as a liaison with other campus departments and vendors on basic billing and/or operational matters
• Sort, screen, and distribute mail
• Order, stock, and distribute office supplies
• Coordinate with building staff to ensure the timely submittal of paperwork to main office
• Perform other duties as assigned

Minimum Job Requirements: A high school diploma or an equivalent certificate and a minimum of one year experienced directly related to the duties specified is required. Knowledge, Skills and Abilities:

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Skill in the use of standard office equipment
• Database management skills
• Ability to understand and follow established procedures and regulations
• Ability to work independently with strict attention to detail
• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Ability to understand and convey procedures and regulations established
• Ability to maintain confidentiality of records and information
• Skill in Microsoft suite, BANNER, and data entry
• Ability to maintain an effective working relationship with others
• Ability to communicate effectively, both orally and in writing

Working ConditionsPhysical Demand and Working Conditions:

• Work is performed inside during regular working hours with some evenings and weekends required.
• Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Functions: (As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.) Additional InformationApplication Review Date: Open Until Filled Condition of Employment: Must pass a pre-employment background check. Electronic Application Instructions: Electronic applications should be submitted through the Apply link on the top of this page. Please attach the following required documents to your electronic application: Required Documents:Letter of Interest Contact information for three references (blind or off list reference checks may be conducted on finalists Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records. ENMU is an Equal Opportunity Employer. Eastern New Mexico University does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) ###-#### . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to For any other inquires please contact Human Resources at (575) ###-#### or e-mail Insurance Insurance for Eastern New Mexico University is offered through the High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both and the
• Dental insurance is offered through , , and
• Vision insurance is offered through
• Life insurance is offered through and

• Life insurance is offered through and

Retirement Eastern New Mexico University participates with the , , and The University also offers supplemental retirement plans. 403b and 457b plans are available through , , Roth 403b and 457b plans are also available through Paid Time OffDuring the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month. Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave. Employee Educational Assistance Plan Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees' spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee. 01 How did you hear about this employment opportunity?

• Albuquerque Journal
• Amarillo Globe News
• Chronicle of Higher Education
• Clovis News Journal
• ENMU Website
• Lubbock Avalanche
• Portales News Tribune
• Ruidoso News
• Roswell Daily Records
• Alamogordo Daily News
• Professional Journal
• www.enmjobfinder.com
• www.higheredjobs.com
• www.monster.com
• www.Indeed.com
• www.highplainshelpwanted.com
• Other

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