Homewood Academy Coordinator - Westfield State University : Job Details

The Academy at Johns Hopkins is an organization of retired faculty from all of the schools of Johns Hopkins University. Reporting to the Academy Manager we are seeking a Homewood Academy Coordinator at Johns Hopkins will be responsible for the operational activities of the Academy, which include supporting the administrative, financial, HR, and marketing functions of the program. The Sr. Program Coordinator will serve as the liaison and primary point of contact for faculty transitioning from their academic appointment to the Academy as a retired or emeritus faculty member. Additionally, this position represents the Vice Provost for Faculty Affairs (VPFA) in communicating professionally with faculty, department chairs/heads/directors, administrators and staff to address questions relating to the Academy and the Senior Faculty Transition Program.

Specific Duties & Responsibilities

Emeritus Academy Duties

• Provide programmatic oversight and management of daily operational activities of the Academy.
• Develop processes and procedures to successfully onboard Emeritus and retired faculty into the Academy and monitor accordingly through introductory check-ins and annual reviews.
• Process new emeritus and retired faculty requests for Academy enrollment and review space and resource needs of individual faculty.
• Create and maintain a Academy faculty informational database to ensure retiree information such as email and phone records are current and correct.
• Support and promote emeritus faculty opportunities for scholarly activities such as teaching, mentoring, precepting, protocol review, etc.
• Monitor and manage Academy spaces and assess space requests including scheduling for the Academy.
• Coordinate emeriti events and maintain an active schedule of programmatic activities for the Homewood Academy. Coordinate efforts for marketing of the Academy by supplying regular updates on content and events to the Academy website (and Facebook account).
• Assist Academy faculty members with processing of programmatic expense transactions related to Homewood Academy and scholarly activities (e.g. reimbursements, check requests, etc.).
• Support Academy faculty members with any access issues such as parking, id badges, email and JHED login.
• Process SAP requests to support operations of the Academy including supply orders and vendor payments. Maintain and review Academy resources such as computers, printers, projectors and other equipment.
• Identify Academy trends and present findings to the VPFA for optimized program management.
• Gather, analyze, summarize, and prepare budget projections for program events. Perform financial forecasting and account reconciliation on a monthly basis to identify budget variances and ensure compliance with JHU accounting policies.
• Assist the VPFA with planning any ongoing programmatic design changes of the Academy to accommodate the changing needs of the emeritus and retired faculty.

• Assist with coordinating paperwork for transitioning senior faculty to retirement or emeritus status in collaboration with department administrators, HR staff and credentialing coordinators.
• Review eligibility requirements with HR, Benefits and department administration to ensure Senior Faculty Retirement Programs are offered to qualifying faculty.
• Provide updates on Academy data to the VPFA, HR, and Benefits.
• Partner with HR and General Council groups to ensure that retirement procedures conform to the appropriate standards and policies for employees.
• Provide updated information to Academy faculty on upcoming HR retiree workshops and other relevant Office of Worklife Engagement seminars.
• Organize/Communicate informational sessions outlining HR retirement procedures and necessary paperwork to potential faculty retirees and Homewood department leadership.

• Excellent computer skills (Internet, and software applications: word processing, spreadsheets, presentations, etc.)
• Excellent proofreading and editing skills required.
• Working knowledge of federal, state and local laws and regulations in human resources.
• Excellent organizational skills with a focused attention to detail and an ability to manage multiple/competing priorities are required. Proficient with basic mathematical calculations and basic accounting practices.
• Demonstrated ability to show good judgment in communicating issues that are sensitive and confidential.

• High School Diploma or graduation equivalent. Bachelor's degree preferred.
• Five years progressively responsible administrative/academic experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelor's Degree.
• Prior experience with HR policies and processes.
• One to two years progressively responsible experience in program administration in an academic environment.
• Excellent interpersonal, oral, and written communication skills.
• Must be able to maintain confidential information.

Classified Title: Sr. Academic Program CoordinatorJob Posting Title (Working Title): Homewood Academy CoordinatorRole/Level/Range: ATO 37.5/03/OFStarting Salary Range: Min $21.00 - Max $36.50 HRLY (Commensurate with experience)Employee group: Full TimeSchedule: M-F 8:30am - 5:00pmExempt Status: Non-ExemptLocation: Hybrid/Homewood CampusDepartment name: Vice Provost Faculty Affairs, Ofc ofPersonnel area: University Administration

Total RewardsThe referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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