Hiring Coordinator - Riverside Contracting : Job Details

Riverside Contracting, Inc. is a heavy-highway road construction company seeking a detail-oriented Hiring Coordinator for its Missoula office. Our ideal candidate is a friendly, professional self-starter who is comfortable wearing many hats and thrives in a dynamic environment. We offer competitive wages, paid holidays and personal time, 100% company-paid health, dental, and vision insurance coverage for employees and their families, a pension plan, and an optional 401K plan.

The Hiring Coordinator plays a key role in recruitment, onboarding, and compliance. Field superintendents and foremen identify staffing needs for their crews, and the Hiring Coordinator facilitates the recruiting, selection, and onboarding process in response. This role also handles candidate communications, interview logistics, and oversees the commercial driver file system to ensure compliance with state and federal regulations. By maintaining accurate records and streamlining workflows, the Hiring Coordinator ensures a positive experience for candidates and field supervisors alike. Success in this position comes from being highly organized, accurate, and professional, with a commitment to thorough and efficient work.

Schedule: Weekdays 8:00 – 5:00 with an optional lunch hour

Job Type: Full-time in office

Wage Range: Commensurate with experience

Responsibilities:

Recruitment & Hiring Support

• Serve as the main point of contact for candidates
• Source and screen candidates as needed based on field supervisors' staffing requests
• Schedule interviews, assessments, and follow-up meetings with candidates and requesting supervisor(s)
• Maintain applicant tracking systems (ATS) and recruitment databases with accurate, up-to-date information
• Support pre-employment processes including background checks, reference checks, drug and alcohol screenings, and offer letters
• Post job openings on company website, job boards, and social media platforms
• Support participation in career fairs, including event registration, logistics, and on-site representation
• Coordinate new hire onboarding activities and ensure required documentation is completed
• Work with HR and field supervisors to ensure hiring and onboarding processes are efficient and compliant with company policies and employment laws

Commercial Motor Vehicle (CMV) Driver File & Compliance Management

• Maintain driver qualification files to ensure compliance with DOT and FMCSA regulations
• Track and update required documents such as CDLs, medical certificates, MVRs, training records, and annual reviews
• Monitor expiration dates and proactively coordinate renewals for licenses, certifications, and physicals
• Partner with Safety and HR teams to ensure driver records are complete, accurate, and audit-ready
• Assist with preparation and documentation for compliance reviews and internal audits

General HR/Administrative Support

• Work with HR and field supervisors to refine hiring and onboarding processes while maintaining compliance with company policies and employment laws
• Assist in developing standardized hiring and onboarding processes to support continuous improvement
• Maintain confidentiality and handle sensitive information with discretion

Qualifications:

• Bachelor's degree in human resources, business administration, related field, or equivalent experience
• 1–3 years of HR, recruiting or administrative support experience
• Strong organization skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Outlook, Word, and Excel
• Experience with ATS or HRIS platforms preferred
• Familiarity with DOT and FMCSA regulations preferred

Key Competencies:

• Problem-solving mindset with strong interpersonal skills
• Ability to manage compliance-driven details while supporting broader HR initiatives
• Collaborative team player with initiative and accountability

This is not a remote or hybrid opportunity.

Qualified candidates are invited to send resumes to [email protected].

Riverside Contracting, Inc. is an Equal Opportunity Employer.