Grants Specialist - Marist University : Job Details

Apply now Posting Number: 493907 Type of Position: Full-time Location: Poughkeepsie, NY Categories: Administration

Position Title:

Grants Specialist

Department/School:

Sponsored Programs and Research

Salary/Pay Rate:

$70,000 - $75,000

Job Summary:

The Specialist for the Office of Sponsored Programs and Research will be responsible for identifying open grant opportunities, collaborating with faculty and staff to draft and submit grant applications with budgets that comply with institutional policies and funder regulations, identifying and addressing any potential compliance issues during the application process, and collaborating with post-award staff to ensure effective implementation and reporting. Additionally, the Specialist is responsible for identifying and initiating process improvements for the Office of Sponsored Programs and Research, sometimes acting as the director in the director's absence, and training other positions in the office.

Minimum Qualifications:

• Bachelor's degree
• 1 - 3 years of related experience

Essential Functions:

• Assists with grant and proposal development research and writing operations to develop effective grant submissions and obtain funding for the organization.
• Creates grant budgets.
• Improves processes and identifies efficiencies to streamline the grant submission process.
• Communicating with internal and external constituencies related to proposal & budget development. Supports grant writers in understanding the complex proposal requirements from governmental agencies and institutions.
• Monitoring progress and generating reports on pre-award grant activity. Performs quality reviews, proofreading, and validation of proposals for completeness and compliance.
• Other duties as assigned.

Preferred Qualifications:

• Certifications in technical writing, proposal development, project management, or budget development.

Required Application Documents:

Resume, Cover Letter, & Contact Information of 3 Professional References

Benefits:

The position includes a comprehensive benefit package*. Benefits for this position include but are not limited to the following:

• 3 weeks of paid vacation. 4 weeks of paid vacation beginning in the 6th year of employment.
• Unlimited paid sick time.
• 14+ paid holidays per year.
• Medical, Dental & Vision insurance programs at a 15% employee / 85% employer contribution rate. Flexible Spending Accounts (FSA) and Dependent Care (FSD).
• Life insurance.
• Generous short-term and long-term disability programs and workers compensation.
• 403(b) defined contribution plan:
  • First 6 years University contributes 7.5%, Employee contributes a mandatory 4%.
  • University contribution increases to 10.5% in year 7, and 12% after 15 years.
  • Employee contribution decreases to 1% in year 7. Remains 1% thereafter.
  • Typical eligibility requirements: 1 year of service and 1,000 hours with Marist University.
• 403(b) Tax Deferred Annuity - Roth option available. Voluntary, up to IRS maximum contribution.
• Tuition Benefits:
  • Up to 16 undergraduate credits per semester. Up to 18 graduate credit per academic calendar. Eligibility extends to employee, spouse, and dependent children under age 26.
  • University pays 100% tuition only.
  • Eligible dependents may be Reimbursed up to $2,000 per semester towards tuition at another accredited institution.

*Eligibility requirements including waiting periods and/or employee probationary periods may apply at the discretion of the University.

About the Department/School:

The Office of Sponsored Programs provides assistance to full-time faculty and academic administrators interested in securing grant awards for research, curriculum development, and other creative activities relevant to the College's academic mission. Office staff assist faculty members and academic staff in answering your questions about grants, locating funding sources, obtaining and interpreting application forms, developing proposal narratives and budgets, and securing institutional support and approvals.

About Marist University:

Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit

Type of Position:

Full-time

Classification:

Administrative (Exempt)

Months per Year:

12

Work Schedule:

Monday-Friday 8:30am-5:00pm

Hours per Week:

37.5

Location:

Marist University Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist University is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community.

Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.

Advertised: August 05, 2025 Eastern Daylight Time Applications close: Open Until Filled Eastern Daylight Time

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