Grants Administrator - DaVita : Job Details

Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative activities. It also serves as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration.

• Coordinate all compliance, administrative, and financial aspects of grant submissions with Principal Investigators, support staff, and collaborators; prepare form sets, budget development, budget justifications, and JIT requests; ensure proposal compliance with policies.
• Ensure grant submission, implementation, and reporting comply with hospital, sponsor, and subcontracting policies; act as a resource for policy clarification; work with PIs for compliance.
• Perform budget development, financial modeling, review fund statements, resolve accounting issues, and liaise with federal and non-federal agencies and subcontractors.
• Assist PIs with annual progress reports.

• Manage grant-specific activities related to purchases, consultants, and subcontract invoices; maintain financial files.
• Ensure compliance with policies, guide on purchases, and perform follow-up on expenditures for audit readiness.
• Review expenditures monthly with investigators, prepare journal entries, and identify accounts needing closeout or adjustments.
• Proactively monitor accounts for deficits or underspending; assist investigators with projections and solutions.

• Assist with the division's annual budget development.
• Manage personnel data, update Peoplesoft, and maintain salary spreadsheets.
• Review space density and asset assessments with leadership.
• Develop and oversee financial reporting systems, conduct fiscal analyses, and serve as a financial resource for the division.

• Bachelor's degree required.
• SRA certification preferred but not required.
• 3-5 years of grant experience in an academic, medical, or science setting.

Brigham and Women's Hospital is an Equal Opportunity Employer. We embrace diversity and are committed to providing reasonable accommodations for individuals with disabilities during the application and employment process.