Grant Implementation Specialist - Governor Of Illinois : Job Details

Job Requisition ID:48431

Opening Date: 07/23/2025 Closing Date: 08/05/2025 Agency:Department of Human Services Class Title:EXECUTIVE I - 13851 Skill Option:None Bilingual Option:None Salary: Anticipated Salary $5,928 - $8,493 per month ($71,136 - $101,916 per year) Job Type: Salaried Category:Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code:RC062 Technical Employees, AFSCME Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required,a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether youre helping to improve schools, protect our natural resources, or support families in need, youre part of something biggersomething that touches the lives of every person who calls Illinois home.

No matter what state career youre looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Division of Behavioral Health and Recovery is seeking to hire an energetic and detail-oriented Grant Implementation Specialist . The Specialist conducts analytical reviews of fiscal activity to verify that vouchers are properly charged to the correct awards; reconciles and prepares close-out reconciliation reports and other financial reports, on the Systems, Applications and Products (SAP) and Enterprise Resources Planning Program (ERP); receives and processes manual vouchers from contractors audits and reconciles vouchers for accuracy, prepares coding sheets for operations vouchers and prepares monthly Public Voucher for Purchases and Services other than Personal as well as summary forms to enable cost reimbursement related to administrative expenditures; conducts external and internal quality assurance audits to ensure office compliance with existing regulations and policies; and verifies and analyzes payroll charges to DBHR funds to determine the amount to be charged to the various awards.

• Serves as a Grant Implementation Specialist for Illinois Department of Human Services (IDHS)/ Division of Behavioral Health and Recovery (DBHR), Office of Opioid Settlement Administration, performing federal fiscal grant management.
• Reconciles and prepares close-out reconciliation reports and other financial reports, on the Systems, Applications and Products (SAP) and Enterprise Resources Planning Program (ERP).
• Prepares coding sheets for operational vouchers and prepares monthly Public Voucher for Purchases and Services other than Personal as well as summary forms to enable cost reimbursement related to administrative expenditures.
• Conducts external and internal quality assurance audits to ensure office compliance with existing regulations and policies.
• Verifies and analyzes payroll charges to DBHR, Office of State Opioid Administration, funds to determine the amount to be charged to the various awards.
• Utilizes Microsoft Excel and Access to provide technical assistance and analytical support to Agency users of the accounting system utilizing the Accounting System Help Desk.
• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization, OR completion of an agency approved professional management training program.

• Of the one (1) year of required experience, requires one (1) year of experience performing federal fiscal grant management, collaborating on discrepancies, and reconciling and preparing close-out reconciliation and other financial reports for a public organization.

• One (1) year of professional experience performing federal fiscal grant management, collaborating on discrepancies, and reconciling and preparing close-out reconciliation and other financial reports for a public organization.
• Two (2) years of professional experience preparing coding sheets for operational vouchers and preparing monthly summary purchase forms to enable cost reimbursement related to administrative expenditures.
• Two (2) years of professional experience conducting external and internal quality assurance audits to ensure office compliance with existing regulations and policies.
• Two (2) years of professional experience utilizing Microsoft Excel and Access to provide technical assistance and analytical support to accounting system users.
• Two (2) years of professional experience verifying and analyzing payroll charges for public or private organizational funds to determine the amount to be charged to the various awards, resolving discrepancies and reconciling fund balances.

• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday, 8:30am - 5:00pm, 1-hour unpaid lunch.

Work Location: 600 E Ash St, Springfield, Illinois, 62703

Division of Behavioral Health and Recovery

Office of Opioid Settlement Administration

Fund Disbursement/Payments

Agency Contact: [email protected]

Posting Group: Leadership & Management; Social Services

About the Agency:

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:

This position DOES contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]