Grant Coordinator - Emerge Recovery & Trade Initiative : Job Details

Grants Coordinator Position Overview: The Grants Coordinator is responsible for identifying, developing, and managing the organization's grant portfolio to support programs, operations, and strategic initiatives. This role includes researching funding opportunities, writing compelling grant proposals, preparing reports for funders, and ensuring compliance with all grant requirements. Principal Responsibilities:

• Research federal, state, local, and foundation grant opportunities aligned with the organization's mission and programs.
• Write, edit, and submit high-quality grant proposals, letters of inquiry, applications, and supporting materials.
• Track all grant deadlines and reporting requirements; ensure timely submission of proposals and reports.
• Collaborate with program directors, finance, and leadership to develop project narratives, budgets, and outcome metrics.
• Maintain accurate and organized records of grant submissions, funder communications, and award documentation.
• Monitor active grants for compliance, reporting, and data collection requirements.
• Support the development of donor-facing materials, including impact reports and success stories when needed.
• Build and maintain relationships with local and regional grant makers and funders.
• Maintain comprehensive knowledge of HIPAA. Licensing and Joint Commission regulations.
• Adhere to all organizational and departmental policies and procedures, including compliance with all behavioral, ethical, and client boundary expectations.
• Maintain client records according to the organization's policies and procedures.
• Maintain the organization, Ohio MHAS, and CARF required training.
• Maintain license or registration appropriate to profession and appropriate to job requirement, including appropriate amount of continuing education at all times of employment.
• Maintain strict confidentiality at all times.
• Other duties as assigned.

Required Knowledge, Abilities, and Working Conditions Knowledge of: Knowledge of grant funding processes, including proposal development, budget creation, and reporting requirements. Familiarity with behavioral health terminology, services, and outcomes. Understanding of local, state, and federal funding agencies, as well as private foundations. Knowledge of fundraising ethics and nonprofit financial practices. Proficiency in using grant databases (e.g., Grants.gov, Foundation Directory Online) and productivity tools (Microsoft Word, Excel, Google Workspace). Abilities: Ability to write clearly, persuasively, and professionally for a variety of audiences. Ability to synthesize complex program data into compelling narratives and funder-aligned language. Ability to manage multiple deadlines with accuracy and minimal supervision. Strong interpersonal skills and ability to collaborate across departments and with external stakeholders. Ability to independently research and assess new funding opportunities. Capacity for discretion and confidentiality when working with sensitive information. Working Conditions: Flexible schedule with part-time hours (15-25 hours per week), with potential hybrid work opportunities upon approval by CEO. Must have reliable internet access for virtual work and online submissions. Frequent in-person meetings may be required at the Xenia office with some additional meetings in surrounding cities (e.g., Dayton, Springfield, etc.). Some evenings or weekends may be needed around grant deadlines. Sedentary office work with extended periods of computer use. Qualifications and Education Requirements

• Bachelor's degree in English, Communications, Public Administration, Social Work, or related field (master's preferred).
• Minimum 2-3 years of experience in grant writing, preferably in the nonprofit or behavioral health sector.
• Proven track record of securing private, corporate, or government grants.
• Excellent written and verbal communication skills with the ability to translate complex programs into compelling narratives.
• Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
• Familiarity with grants.gov, Foundation Directory Online, or similar platforms preferred.
• Experience with logic models, outcome measurements, and program evaluation is a plus.
• Proficiency with Microsoft Office Suite and basic budgeting tools.