GRANT ADMINISTRATOR - LRES : Job Details

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GRANT ADMINISTRATOR Position Details

Job Title: Grant Administrator - SPA Position Number: 8102012 Job Category: University Staff Job Type: Full-Time FLSA Status: Exempt Campus: Chicago-Water Tower Campus Department Name: SPONSORED PROGRAM ACCOUNTING Location Code: SPONSORED PROGRAM ACCOUNTING (04005A) Is this split and/or fully grant funded? No

Duties and Responsibilities Summary:

Working in an optional hybrid work environment (2 days per week in office and 3 days per week remote) and under general direction, the Grant Administrator is responsible for providing central-level post-award financial administrative support regarding grant and contract policies and procedures, compliance, and regulatory issues.

Duties & Responsibilities:

Assist in providing post-award financial administrative support for sponsored projects in the assigned portfolio of awards to faculty and administrative personnel.

Provide oversight on grant and contract expenditures, re-budgeting, cost-sharing, equipment justification, etc. to ensure costs are allowable, allocable and reasonable.

Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned grants and contracts.

Review and evaluate grant or contract agreements and preparation of financial account set-up requests in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance and other specific granting agencies requirements.

Prepare all required external reports according to agency guidelines on a timely and accurate basis for Director review and approval.

Assist in the close out of assigned grants and contracts and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.

Daily processing and evaluation of salary and non-salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.

Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.

In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Assistant Director to enhance SPAs processes and procedures.

Minimum Education and/or Work Experience

A Bachelors Degree in Accounting or Finance from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience. In-depth knowledge of Federal research compliance regulations, including OMB 2 CFR 200 is preferred.

Qualifications:

To perform this job successfully, an individual must be able to work independently, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience/Skills:

The Grant Administrator is an entry level position within the Sponsored Program Accounting and Administration operation. An Associates or Bachelors Degree in Accounting, Finance, Life Sciences or other related field from an accredited 4-year University is preferred, along with 0-3 years of accounting or related experience.

Individual must be able to engage in and foster a culture of collaboration and respect. The ability to work with cross functional teams in the research enterprise is critical to establishing effective dialogues, policies, procedures and guidelines.

To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package (Excel, Word, OneDrive, Teams, and Outlook). Advanced proficiency in information/database management and ad-hoc reporting tools is a plus. Familiarity with financial systems and use of supporting software programs. Knowledge of Lawson and WebFocus is preferred.

Individuals with either pre- or post-award administration or grant life-cycle experience is encouraged to apply. Working knowledge of non-profit cost principles, including federal OMB 2 CFR 200 Uniform Guidance is also a plus. Strong verbal and written communication, interpersonal, analytical, and problem-solving skills are required. Ability to analyze and interpret financial reports, and grant and contract agreements.

Certificates/Credentials/Licenses

None Required

Computer Skills

To perform this job successfully, an individual should have extensive knowledge of the Microsoft Office package. Advanced proficiency in information/database management and ad-hoc reporting tools is required. Knowledge of Lawson and WebFocus is preferred.

Supervisory Responsibilities

No

Required operation of university owned vehicles

No

Does this position require direct animal or patient contact?

No

Physical Demands

Repetitive Motions

Working Conditions

None

Open Date

07/03/2024

Close Date Position Maximum Salary or Hourly Rate

$68,000/ann

Position Minimum Salary or Hourly Rate

$50,000/ann

Special Instructions to Applicants

About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nations largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes including Business, Law, Medicine, Nursing, and Health SciencesLoyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nations top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the countrys most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Applicant Documents Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Other Document

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