Graduate Program Coordinator, MPH Program - Stony Brook University : Job Details

Graduate Program Coordinator, MPH Program

Required Qualifications (as evidenced by an attached resume):

Bachelor's Degree (foreign equivalent or higher). Two (2) years of full-time administrative experience (student experience may be considered) in a student services type setting within a higher-education/academic environment (i.e. advising, Admissions, Financial Aid, Registrar, Counseling). Professional experience in word processing, spreadsheet management, electronic messaging and/or internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, Zoom, etc.).

Preferred Qualifications:

Master's degree (foreign equivalent or higher) in public health, higher education administration or related field. Three (3) or more years of full-time administrative experience (student experience may be considered) in a student services type setting within a higher-education/academic environment (i.e. advising, Admissions, Financial Aid, Registrar, Counseling). Student academic advising experience. Experience coordinating a Graduate and/or Undergraduate Program. Experience working with at least two (2) of the following systems: Slate or other Central Application System (HAMPCAS/SOPHAS), PeopleSoft, Oracle, Wolfmart, SMRT, SBU Reporting, SOLAR, AccessVIS, 25Live. Knowledge of SUNY policies and procedures. Experience working with visa/immigration documentation. Event planning experience.

Brief Description of Duties:

Working closely with the Program Director, the incumbent will share responsibility for maintaining the overall academic integrity, quality and viability of the Master of Public Health (MPH) Program. The incumbent is responsible for providing continuous comprehensive assistance to graduate students from matriculation to graduation as per program guidelines.

The successful incumbent will have excellent interpersonal skills, exercising strong organizational skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.

The successful incumbent should be comfortable interacting with individuals at various levels within an institution as well as the general public whenever necessary. The incumbent should be willing to travel for trainings and national conferences like APHA and ASPPH.

Duties:

• Program Coordination: Responsible for coordinating all aspects of the program's academic administrative matters, such as academic planning, administering program policies/procedures, student recruitment, registration, and advising; course catalog, department brochures, and grades reporting. As the primary liaison between students, internal faculty advisors/committees and external members (i.e. preceptors, alumni), serve as point person and information source for all University and departmental policies and procedures relevant to the program. Act as liason for MPH student group (OPHSA) and provide staff support for OPHSA meetings and work with Practicum Placement and Community Engagement Coordinator to plan and support annual National Public Health week events in April.

• Student Recruitment: Assist with activities related to attracting prospective students.

• Registration: Coordinate the program registration procedures. As needed, partner with Visa and Immigration Services regarding VISA appointments and processing. Override permissions to register student when necessary. Closely monitor course enrollment. Provide resolution to course conflicts, enter master scheduling of courses on-line, monitor add/drop and section changes, place reserves and wait-lists as appropriate, and perform prerequisite screening.

• Advising: Advise current and prospective students in individual and group settings on an ongoing basis for the program, and communicate on a regular basis about courses, degree requirements, and policies/procedures with students, program directors and/or others as per NYS guidelines. Act as liaison between student and Professors/Program Director. Monitor the progress of students toward degree completion, and perform related administrative, academic advisory, and editorial duties. Resolve problems with missing or incorrect grades on transcripts; remove advising holds. Send notification to students and on-line clearance of graduation candidates. Ensure students complete degree requirements and current university policies and deadlines are met.

• Assist the Program Director with CEPH accreditation requirements such as: coordination and collaboration with appropriate stakeholders, contributing to the self-study report, progress reports, and annual reports, and managing accreditation Site Visits.

• Program Support: Work closely with the Program Director, Associate Director for Student and Academic Affairs, and Faculty to improve the administration of the MPH Program. Provide administrative support to the Program, their meetings and in implementing their decisions as well as coordinate any special projects as needed such as mentoring.

• Coordinate program degree requirements: Coordinate course substitutions, transfer course/credit evaluations and course registration permissions; review and forward to the appropriate professor with applicable supporting documentation. Coordinate new course approvals/revisions or deletions.

• Assist the Associate Director for Student and Academic Affairs, as needed, in the coordination of the departmental Fall/Spring/Summer session programs/classes and tentative year in-advance scheduling.

• Manage faculty book orders, course syllabi, course descriptions, grade change forms, teacher evaluations, and schedule classrooms.

• Manage promotional material for the program (tabling events, Orientation, website, Brightspace, marketing, etc.) and assist, as needed, with any MPH Program events such as recruitment, orientation/opening week, ceremonies and convocation.

• Represent the MPH Program at meetings as needed. Interact with other University offices as needed, i.e. the Graduate School, Registrar's Office, Student Accounts and other academic departments as necessary.

• Program Assessment and Evaluation: Keep accurate and complete program and student records with adherence to FERPA regulations, from admissions through graduation clearance including demographic and career history. Provide reports, tuition rosters, and statistics, as needed, in support of program data, program decisions and program accreditation as needed. Oversee deployment of various assessment surveys, including surveys of students, graduates, alumni, employers, and preceptors.

• Other duties or projects as assigned as appropriate to rank and department mission such as provide back-up support for additional areas of program or the main office.

Special Notes:

This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) ###-#### or visit OEA ( .

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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

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Job Number: 2503177

Official Job Title: : Staff Assistant

Job Field : Administrative & Professional (non-Clinical)

Primary Location : US-NY-Stony Brook

Department/Hiring Area: : Program in Public Health

Schedule : Full-time

Shift : Day Shift Shift Hours: : 8:30 AM - 5:00 PM :

Posting Start Date : Aug 20, 2025

Posting End Date : Sep 4, 2025, 3:59:00 AM

Salary: : $60,000-$70,000

Appointment Type: : Regular

Salary Grade: : SL2

SBU Area: : Stony Brook University

Req ID: 2503177