Graduate Medical Education Coordinator - CommuniCare Health Centers : Job Details

The Graduate Medical Education Coordinator (GME) serves as the administrative leader in graduate medical education and partners with the program directors in the operational and financial management of the GME department. This position requires a comprehensive and detailed understanding of national accreditation policies as well as a high degree of initiative and independent judgment. This position will develop, initiate, and/or direct a wide range of programmatic activities including long-term and short-term program planning, project development and management, recruiting, developing and updating policies, developing and implementing databases, communicating with facility, fellows, residents, and medical students and managing internal and external program relations.

DUTIES AND RESPONSIBILITIES:

• Provide support to the Director of GME. Coordinate the daily operations and program logistics. Maintain knowledge of current medical licensure requirements, immigration policies, ACGME accreditation and institutional requirements. Partner with department leadership in development and maintenance of GME policies. Critically evaluate program policies to ensure alignment with institutional, accreditation, and CommuniCare requirements. Advise residents on policies and procedures.
• Coordinate with GME leadership, Program Directors, and partnering Institutions to maintain and distribute resident rotation schedules, call schedules, vacation/leave schedules, and meeting schedules. Assist in ensuring PTO tracker is up to date and reflected correctly on clinic schedules. Prepare and distribute post-graduation Family Medicine verifications.
• Provide support to the Director of Osteopathic Education, Director of Resident Continuity Clinic, and GME committee as necessary. Attend and support committee meetings for residency programs. Maintain GME committee meeting minutes and develop reports as requested. Handle highly confidential material for residency, fellowship, faculty, and institutions. Coordinate Grand Rounds and didactic lectures housed at CommuniCare.
• Serve as a point of contact for residents, fellows, and faculty with questions, problems, issues, or needs pertaining to Graduate Medical Education. Serve as liaison with other departments and affiliated institutions.
• Coordinate with IT/Informatics to acquire and prepare reports for ACGME monitoring and submission requirements. Collect necessary information for developing appropriate database analysis tools to meet current ACGME requirements. Collect, compile, submit and maintain resident reports or projects. Maintain confidential resident and fellow files.
• Work with the TIGMER program manager and/or coordinator to coordinate applicant interviews taking place at CommuniCare. Participate in the resident ranking meetings.
• Coordinate, streamline, and maintain a program for onboarding of new residents. Act as liaison with Human Resources and residency programs to coordinate credentialing requirements for all residents rotating at CommuniCare.
• Coordinate orientation of new residents for CommuniCare rotations and continuity clinic. Coordinate all resident rotations at CommuniCare from partnering Institutions. Coordinate medical education rotations for all medical students, mid-level students, and resident rotations at CommuniCare sites.
• Actively participate in professional organizations such as ACGME and other related Family Medicine organizations as needed. Attend professional development meetings. Miscellaneous duties and responsibilities as determined by the department.
• Work with Marketing to coordinate promotional activities and material for TIGMER Community-Based residency programs rotating at CommuniCare.
• Provide administrative support for grants submission and budget maintenance in collaboration with Grants department.
• Performs other related duties as assigned.

JOB QUALIFICATIONS:

• Bachelors degree in Business, Healthcare or related field required
• Minimum two years of experience in GME
• Experience working with residency management software (New Innovations, MedHub, etc).
• Advanced skills in Microsoft Office (i.e., Word, Excel, and PowerPoint).
• Exhibits knowledge and the ability to interpret and articulate accreditation program requirements.
• Excellent communication and interpersonal skills (i.e., active listening, teamwork, dependability, flexibility, patience).
• Provides accurate information and is detail oriented
• Anticipates needs in a fast-paced environment.
• Keeps appropriate information confidential.
• Demonstrates effective time management skills and ability to meet deadlines.
• Works effectively with individuals from diverse communities and cultures.
• Understands principles of record keeping and confidentiality (including HIPAA compliance).
• Understands both ERAS (Electronic Residency Application Service) software and applications and ACGME's software ADS (Accreditation Data System).
• Ability to independently prioritize work.
• Preferred experience preparing grant proposals and applications
• Scheduled hours and/or work locations are subject to change
• PHYSICAL ACTIVITIES AND REQUIREMENTS:
• Finger Dexterity: Using fingers to make small movements such as typing or picking up small objects.
• Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or quickly.
• Hearing: Able to hear average or normal conversations and receive ordinary information.
• Repetitive Motions: Frequently and regularly using the wrists, hands, and fingers.
• Visual: Average, ordinary, visual acuity necessary to prepare or inspect documents or other materials.
• Physical: Limited physical effort required; May have to lift folders, files, papers, audio/video equipment, and other such items weighing up to approximately 25 lbs.