Full Charge Bookkeeper - Boulder Engineering Studio : Job Details

About Us

Boulder Engineering Studio is a premier manufacturing automation and product solutions company in Boulder, CO. We are a team of passionate and experienced mechanical, electrical, software engineers and technicians. We build hardware, firmware and software with an iterative test-driven process in a hands-on collaborative environment. Our strategic services programs have a portfolio of active projects ranging from scientific instruments and industrial machinery to medical wearables. We care about providing pragmatic solutions to our customers. Our growing test automation offerings focus on enhancing product production in a holistic fashion with solutions positioned throughout the development and production processes. This includes custom electronics equipment, software tools, mechanical components, and data systems that work together to help our clients improve their products and streamline manufacturing processes.

We are hiring for a full-charge bookkeeping role that will be involved in all financial parts of the business: AR, AP, weekly and monthly reconciliations, financial process development, tool selection, and general admin. This role is intended to support our Chief of Staff, fCFO, and leadership team directly. This may be a part time (20+ hours per week), a 4/5ths time, or a full time position based on candidate preference and skills. This position is expected to be in the office more often than not, but hybrid work is allowable after a training period.

About You

We value creativity, passion, and attention to detail. Our work culture fosters these traits in a highly collaborative professional environment. You thrive on building relationships and take pride in being the go-to person who keeps things running smoothly. You enjoy working in a fast-paced environment, jumping between several projects on a daily basis while remaining organized and efficient. When tasks pile up or processes need improvement, you're comfortable speaking up and working with the team to develop solutions and most importantly- ask for help. Whether you're coordinating AP, reconciling receipts, managing facility needs, or preparing financial performance reports, you will be directly contributing to the team's operations and success.

While you may not have extensive experience across all administrative functions, you demonstrate the professional capacity to learn and adapt quickly. You are capable of working across various business operations simultaneously and have sufficient background to understand the practical support needs of these different areas. You are strong in all areas of bookkeeping and can help in creating and documenting new bookkeeping processes. Our team is nimble and this role coordinates directly with C-Suite and program managers equally.

About the Responsibilities

Bookkeeping & Financial Management

• Maintain complete set of books including accounts payable, accounts receivable, payroll, and expenses
• Prepare monthly financial statements, profit & loss reports, and balance sheets with detailed variance analysis
• Reconcile all bank accounts and credit card statements on a monthly basis
• Process bi-weekly payroll including tax withholdings, benefits deductions, misc. deductions and quarterly payroll tax filings
• Manage cash flow analysis and assist with budgeting and forecasting processes
• Prepare and file sales tax returns, 1099s, and coordinate with BES's CPA for annual tax preparation
• Organizing and digitally filing receipts

Administrative Ops

• Oversee accounts payable workflow from invoice receipt through payment processing and vendor relationship management
• Generate and send customer invoices, follow up on collections, and maintain aging reports
• Leverage strong communication skills to build and maintain strong working relationships with our clients and their AP departments
• Maintain organized filing systems for financial records, contracts, and compliance documentation
• Handle benefits administration, some employee onboarding paperwork, and HR record keeping
• Coordinate with BES's CPA during reviews and provide requested documentation

Miscellaneous

• Helping setup SaaS tools (Slack, Zoom, GSuite, Harvest, etc) for new hires or new clients and projects
• Supporting Chief of Staff with necessary facilities needs and vendor relations
• Making reports as requested in Google Workspace and Harvest
• Supporting marketing campaigns in Hubspot with some CRM upkeep, data entry, and content creation
• Supporting company leadership with scheduling, organizing, and other ad hoc administrative needs
• Ensuring the space stays clean and professional

Required Qualifications

Required Skills/Competencies:

• Advanced proficiency with MS Office and Google Workspace
• Proficiency creating and manipulating pivot tables for financial analysis
• Strong experience with SMB accounting platforms (specifically, familiar with Xero and Bill.com; Xero certified advisor preferred)
• Experience with payroll processing systems
• Familiarity with federal and CO state tax requirements
• Excellent written and verbal communication skills, especially for interactions and engagements with vendors, customers, and team members
• High attention to detail with proven ability to maintain accuracy in high-volume transaction environments
• Strong organizational and time management skills with ability to meet multiple deadlines simultaneously
• Strong organizational and time management skills
• Discretion and integrity when handling confidential financial information

Preferred Skills/Competencies:

• Familiarity with HR and recruiting processes
• Experience with facilities management
• Familiarity with basic coding concepts and Google APIs (Sheets, Drive, Calendar) for automating data workflows and creating custom reporting solutions

Physical Requirements:

• Prolonged periods sitting or standing at a desk and working on a computer.

Education and Experience:

• Associate degree in accounting, finance, or related field preferred, or equivalent combination of education and experience
• Minimum 3-5 years of full charge bookkeeping and administrative experience
• Experience in a technology or engineering environment is a plus

About the Benefits (may vary depending on PT or FT)

• 401K with 4% Match
• Bonuses
• Health, Dental, Vision Insurance
• Generous PTO
• Flexible hours
• Casual office, centrally located on bike paths
• RTD EcoPass Bus Pass
• On-site shower; next door to climbing, boxing, and pilates gyms and bike park
• Unlimited snacks, teas, and some of the best coffee in town
• Hybrid Office for mix of remote & on-site (varies based on project needs and individual preferences)

About our Values

BES strives to leave the world better than we found it. We don't design weapons, single use plastics, or intentionally harmful or demeaning products. Our goal is to create value in our relationships and through our work. We believe in finding the right tool for the job- including getting support from outside subject matter experts, vendors, and cutting edge research when called for. These values help ensure that the work we do take on is compelling and a good fit for our team.

Note to Candidates:

Due to the volume of applications we receive, we will only review complete applications which include a resume and a cover letter. First preference will be given to local candidates, but exceptional, non-local candidates may also be considered. Due to the nature of the work and our contracts, sponsorship is not available for this position.

As to what we want to see in a complete application: please tell us about your past experiences, how you will build on them to thrive in this role, why you believe you will be successful at BES, and how you will make BES better. This does not have to be a long cover letter, but we take the time to carefully consider our candidates and ask that the effort you put in is also commensurate.