Front Office Assistant - Pierre Landscape Construction : Job Details

At Pierre Landscape, we are dedicated to maintaining a professional, welcoming, and efficient work environment. As the first point of contact for our visitors, clients, and team members, the Front Desk Assistant plays a vital role in creating a positive impression while ensuring seamless daily operations.

We are seeking a motivated, detail-oriented individual with excellent organizational skills, communication skills, and attention to detail to join our team. If you thrive in a dynamic environment and excel in multitasking, this is the perfect opportunity for you!

• Greet visitors and provide a warm and professional welcome.
• Answer and manage calls from the main line, including taking and relaying messages or transferring to voicemail as needed.
• Ensure phone coverage by designating a backup during desk absences.
• Provide accurate information to callers and address inquiries from the public and customers.
• Handle incoming and outgoing mail and sign for deliveries.
• Maintain and refill postage as necessary.

• Set up new extensions, direct dials, and email signatures for employees.
• Assign appropriate software to employees based on their job requirements.
• Maintain an accurate log of user IDs, passwords, and IT equipment inventory (laptops, monitors, etc.).
• Oversee the iPad and iPhone systems, assisting with troubleshooting as needed.
• Keep a running list of IT items requiring attention to ensure optimal service.

• Maintain a clean, organized reception area, copier spaces, and kitchen throughout the day.
• Ensure copiers are stocked with paper and supplies daily.
• Coordinate with vendors for office cleaning and maintenance requests.
• Manage the company alarm system and provide instructions for new employees.
• Create and update business cards and phone lists for employees.
• Ensure restrooms and the kitchen are stocked and clean.
• Prepare coffee and manage the dishwasher throughout the day.
• Oversee recycling and trash removal as needed.

• Translate company documents as needed.
• Provide administrative assistance to other departments as required.

• Must have strong organizational skills, communication skills, and attention to detail.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Basic IT troubleshooting knowledge is a plus.
• Bilingual in English and Spanish is preferred.

• Pay: $22–$26 /hour (based on experience)

• Benefits: Medical, Dental, Vision, 401(k) with 4% company match, Paid Vacation, Sick Leave, Holidays

• Schedule: Full-time, Monday–Friday, 6:45am–3:45pm (in-office)

Ready to Apply? If you're excited about the opportunity to be the face of our organization and contribute to our daily operations, we'd love to hear from you!

To Apply: Please complete the following assessment: