Front Desk Coordinator - Arkansas Staffing : Job Details

We are looking for a meticulous Front Desk Coordinator to join our team in Santa Fe Springs, California. In this contract to permanent position, you will play a vital role in ensuring smooth administrative operations while maintaining a welcoming front desk environment. This role is ideal for someone who thrives in a dynamic setting and enjoys multitasking.

Responsibilities:

• Answer and route incoming phone calls to the appropriate departments or individuals.
• Greet and assist visitors, ensuring a friendly and organized experience.
• Manage paper filing systems and support the transition to digital filing by organizing and scanning documents.
• Perform accurate data entry tasks into organizational systems, ensuring precision and attention to detail.
• Maintain kitchen supplies, restocking items like coffee pods, creamers, and utensils as needed.
• Keep drink refrigerators stocked in training rooms, conference rooms, and executive offices.
• Open, sort, and distribute incoming mail while scanning documents to designated folders as required.
• Utilize postage meter equipment to prepare outgoing mail efficiently and accurately.
• Uphold cleanliness and organization in shared spaces, such as the front desk and kitchen areas.

Requirements:

• Minimum of one year of experience in a front desk or administrative role.
• Proficiency in Microsoft Outlook for email and calendar management.
• Strong attention to detail, particularly in data entry tasks.
• Excellent organizational skills to manage filing systems and prioritize tasks effectively.
• Outstanding communication and interpersonal skills to interact with visitors and team members.
• Familiarity with Salesforce.com is advantageous but not required; eagerness to learn is essential.
• Ability to work independently and anticipate needs in a fast-paced environment.
• High school diploma or equivalent is required.

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