Fire Scheduling and Logistics Analyst - City of Bend, OR : Job Details

Salary : $68,601.10 - $87,554.27 Annually Location : Bend, OR Job Type: Full Time Job Number: Fall 2025 Department: Fire Opening Date: 08/13/2025 Closing Date: 9/3/2025 12:00 PM Pacific About the Role The City of Bend is currently accepting applications for one (1) regular, full-time Fire Scheduling & Logistics Analyst in the Bend Fire and Rescue department. This opportunity is non-represented and is a FLSA non-exempt (overtime eligible) position. Bend Fire and Rescue is seeking a proactive, highly detail-oriented professional who excels at making complex systems run smoothly. This individual brings resourcefulness, data-savvy thinking, and a strong understanding of payroll and HR processes to their work. The Fire Scheduling & Logistics Analyst plays a key behind-the-scenes role in supporting our emergency response teams. This newly added position joins an existing analyst in a growing, high-impact team. In this role, you will collaborate with Fire Command, our Business Manager, and Central Services to:

• Support the department-wide scheduling system through data entry, coordination, and troubleshooting

• Track leave, overtime, and staffing data with accuracy and insight

• Coordinate onboarding and offboarding logistics

• Assist with resolving payroll and timekeeping issues in partnership with Central Services

• Contribute to labor relations, internal process improvements, and key projects

This position is ideal for someone who takes initiative, finds creative solutions, and takes pride in precision and follow-through. Your work will directly support the systems and processes that help Bend Fire and Rescue run smoothly. To be considered for this position, applicants must have a complete application that includes all of the following items:

• The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)

• Attached formal Cover Letter (required)

• Attached formal Resume (required)

• Attached valid Credentials, Certifications and Licensing (if applicable)

Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click here. Applications received by Wednesday, September 3, 2025 (09/03/2025) at 12:00 pm (noon) Pacific Time will be considered for initial review, but the position will remain open until filled. Summary Under general supervision of the Business Manager, the Fire Scheduling & Logistics Analyst provides complex professional, technical, and financial analysis, as well as project management support, to aid in the evaluation, development, and management of the Bend Fire and Rescue Department staffing, scheduling, and time reporting logistics. Position works closely with the Bend Fire and Rescue Department command staff and Central Services to capture, report, and analyze data through the utilization of multiple operational information systems while ensuring compliance with all applicable policies and procedures. The position also supports a variety of human resources-related activities, in coordination with the City's Human Resources Department, including coordinating elements of the recruitment process as requested. Serves as a liaison to the City Human Resources Department, as requested or delegated by the Business Manager. Program Technician: Program Technicians perform technical tasks and research in support of programs, which may include field work and office work such as preparing technical reports, research and analysis of program procedures and standards, maintaining technical information systems, and providing compliance-related information internally and externally. Business Manager: Business Managers focus on major department and multi-program initiatives, and manage a department's operational support functions (e.g., HR, finance, purchasing, etc.). Sets broad objectives and is accountable for overall results in their respective areas of responsibility. Complexity of Work Complexity: Work focuses on varied situations that require analysis, interpretation, and the application of technical skills and expertise. Requires an understanding of interrelated processes. Degree of Independence: Sets priorities and organizes work; uses existing practices as guidelines to determine work methods; works independently and resolves most problems; important, non-routine work is reviewed. Decision Making Authority: Regularly exercises independent judgment within accepted practices and in accordance with established policies and procedures. Makes recommendations that affect policies, procedures, and practices. Refers decisions involving exceptions to accepted practices to a supervisor. Impactful Actions:

• Represents the organization during important negotiations and meetings.
• Makes or recommends decisions that have a significant impact on general business operations or finances to some degree.

Budget Authority Makes recommendations on budgetary decisions and may have authority to approve certain expense items. May make recommendations on expense and revenue-generating activities. What You'll Do Essential Functions Include: The information provided below encompasses the essential functions and capabilities linked with this position. Duties and Responsibilities The individual in this position is expected to engage in the following work-related activities:

• Collects, compiles, analyzes, and reports information related to the staffing and logistics of the Bend Fire and Rescue Department, not limited to staffing availability trends, time tracking, overtime, and leave utilization. Provides recommendations as needed.
• Coordinates, tracks, and administers the collection of time and availability of staff across the Bend Fire and Rescue Department via the utilization of scheduling, timekeeping, and operational information systems.
• Primary liaison with Central Services regarding communication and assistance with time tracking, including the proper collection, coordination, and processing of issues that impact scheduling and staffing of Bend Fire and Rescue Department staff - including, but not limited to, paid and unpaid leave, on-the-job injuries, onboarding, and off-boarding.
• Serves as a liaison to the City's HR Department, gathering information from HR and sharing HR-based guidance with department managers and employees. Topics may include employee performance issues, benefits, workers' compensation, collective bargaining matters, HR policy interpretation, and payroll.
• Provides technical support to department employees regarding tracking time, including troubleshooting time tracking system issues, interpretating City timekeeping and payroll policies, and reconciling timesheets for processing.
• Assists with injured worker case tracking.
• Actively collaborates with Bend Fire and Rescue command staff and Central Services in the development and delivery of improved end-to-end system processes. This includes diagnosis, design, testing, refinement, and implementation phases, while minimizing disruption to the day-to-day operations and ensuring compliance with regulations.
• Assists with and maintains confidentiality related to collective bargaining and employee performance issues.
• Leverage the capabilities (i.e. personnel, methodology, and tools) to identify opportunities for improvement in safety, operations, customer service, and compliance.
• Assists with development of program evaluation criteria, as well as tracking, analyzing, and reporting relevant data.
• May monitor budget or assist with budget development, tracks and monitors expenditures for an organizational level, as delegated. Has no decision making or spending authority. Some budgetary proficiency is required to advise on revenues, expenses, budgetary status, and processes.
• Represents the Bend Fire and Rescue Department at meetings and makes presentations as requested.
• Complies with safety requirements of the position and actively promotes safe work practices.
• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
• Other related duties as assigned.

Supervisory Responsibility This position does not include supervisory responsibilities. Ideal Candidate Skill Profile The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities:

• Maintain a working knowledge of human resources, recruitment, and payroll best practices, related procedures, and internal policies.
• Maintain a working knowledge of federal and state employment laws and regulations relevant to the department.
• Maintain a working knowledge of data collection, reporting practices, and internal policies and procedures relevant to the department.
• Ability to communicate effectively and interact professionally with coworkers, supervisors, the public, and other stakeholders to exchange information and provide or receive work direction.
• Knowledge of human resources principles, including staffing and scheduling principles.
• Maintain a working knowledge of basic budgeting and procurement principles and practices.
• Research, analyze, interpret, and report on data and information.
• Accurate input, monitoring, and storage of data and information.
• Manage a high volume of tasks simultaneously, including organizing and prioritizing both personal workload and the work of others.
• Work independently with minimum direction while also working as part of a team and collaborating with others.
• Demonstrate a high attention to detail.
• Maintain a working knowledge of software programs such as Microsoft Office (Word, Outlook, Excel, and PowerPoint), other interactive computer applications, and commonly used office equipment.

Ability Requirements The following capabilities are required to perform the essential functions of this position:

• Effectively communicate with others verbally and in writing, including by phone, email, or in person.
• Understand, retain, communicate, and apply complex oral and written instructions, as well as factual information.
• Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop, or kneel for extended periods of time.
• Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull, or otherwise move objects.
• Maintain focused attention on computer screens, using keyboards, and various peripheral devices.
• Work is generally performed in an office setting with travel required to off-site locations.
• Ability to occasionally travel locally and regionally.

Education, Experience, Certifications and/or Licenses Minimum Qualifications

• Associate's degree or equivalent education from a two-year college or technical school, or an equivalent combination of education and experience that demonstrates the required knowledge, skills, and abilities as outlined in this job description.
• 2 to 3 years of experience in a similar position performing similar tasks.

Preferred Qualifications:

• Governmental payroll, human resources or finance experience.

Diversity & Equal Opportunity Employer Statement The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act. Employee Benefit OverviewAugust 1, 2025 - July 31, 2026 Regular Full Time Benefits: Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.) High Deductible Health Plan (HDHP) Medical, Vision and Prescription Coverage Underwritten by PacificSource Health Plans Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium. Employee monthly premium:EmployeeEmployee & DependentsFull-time Employees$71.48$178.70Part-time 1 Employees (30-39 hours per week)$178.72$446.77Part-time 2 Employees (20-29 hours per week)$357.43$893.54 Health Reimbursement Account (HRA) Third Party Administrator -- PacificSource Administrators (PSA) This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee's VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA. Employee monthly premium portion:EmployeeEmployee & Dependents Full-time EmployeesHRA (Comp - A) Coinsurance (Med - G)$2,000 $1,250$4,000 $1,250Part-time 1 Employees (30-39 hours per week)HRA (Comp - A) Coinsurance (Med - G)$1,500 $937.50$3,000 $1,335.75Part-time 2 Employees (20-29 hours per week)HRA (Comp - A) Coinsurance (Med - G)$1,000 $625$2,000 $890.50 Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end. First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members. Dental Plan Underwritten by MODA $2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit. Full-time employees currently pay 10% of the total composite monthly premium. Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week). Employee composite monthly premium:Employee with/without Dependents Full-time Employees$15.40 Part-time 1 Employees (30-39 hours per week)$38.53 Part-time 2 Employees (20-29 hours per week)$77.05 VEBA Plan Administered by HRA VEBA Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement. Flexible Spending Plan (FSA) Administered by PacificSource Administrators (PSA) Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction. Life, Personal Accident (AD&D) & Long-Term Disability Plans Underwritten by New York Life Group Basic Term Life Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accident coverage for loss of life and/or limb, per scheduled benefit package amounts. Group Long-term Disability Insurance:Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee's covered earnings to a maximum of $9,000 per month. Voluntary Life and AD&D: Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are eligible for additional voluntary coverage for the employee, spouse/domestic partner and dependent children. Public Employees Retirement System (PERS) The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes employer contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the employee member contribution of 6% of salary. For complete PERS program details, visit the website Employee Assistance Program Underwritten by Canopy This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members. The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:

• AFLAC Supplemental Insurance (various plans are offered)
• MASA ground and air ambulance membership
• 457(b) Deferred Compensation Plans sponsored by Nationwide Retirement Solutions & Mission Square Retirement

Temporary Medical Only Benefit's: Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.) High Deductible Health Plan (HDHP) Medical, Vision, Prescription coverage Underwritten by PacificSource Health Plans Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage available should the employee choose to enroll and assume financial responsibility for the difference of premium. Employee composite monthly premium: EmployeeEmployee & DependentsFull-time Employees$71.48$1,143.69Deductible$2,000$4,000 Flexible Spending Plan (FSA) Administered by PacificSource Administrators (PSA) Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction. Public Employees Retirement System (PERS) The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes employer contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the employee member contribution of 6% of salary. For complete PERS program details, visit the website Employee Assistance Program Underwritten by Canopy This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members. The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:

• MASA ground and air ambulance membership
• 457 Deferred Compensation Plans sponsored by Nationwide Retirement Solutions and Mission Square Retirement

If you have Federal student loan debt, (private student loans not included), or are considering going back to school, you may benefit from the Student Loan Forgiveness Program.

• If you make 120 qualifying payments on your Federal student loan while working full-time for a qualifying employer, your Federal student loan debt may be forgiven.

Always check the loan servicer and type of loan you have to ensure you qualify.