Financial Associate - Ohio Department of Commerce : Job Details

Financial Associate

Ohio Department of Commerce

Job Location : Gallipolis,OH, USA

Posted on : 2025-08-15T07:17:16Z

Job Description :

1a. Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable: Enters transactions (e.g., vouchers, requisitions, ISTVs) & submits for approval Receives & records revenue (e.g., cash, checks, credit/debit, ACH), invoices, vouchers & supporting documentation Codes documents according to agency procedures Verifies accuracy of data & revises any errors (i.e., checks figures, postings, reports & documents for correct entry, mathematical accuracy, & proper codes) Prepares revenue deposits by compiling data, verifying & balancing receipts, & sending cash, checks, or other forms of payment to banks Matches purchasing documents with invoices & receiving documents, & records necessary information Keeps financial records using journals & ledgers or computers Processes stop, lost & stale-date payments Enters payment card transactions according to agency procedures Records & analyzes information using spreadsheets, databases, &/or accounting software Performs calculations & produces documents using 10-key calculators, computers, & multi-purpose workcentres Conducts basic reconciliation or notes & reports discrepancies found in records (e.g., payroll, lock boxes, deposits) Prepares pre-processing forms for OSS Verifies vendor transactions are coded appropriately to capture data for State initiatives/programs (e.g., MBE/ EDGE, Community Resource Program) &/OR 1b. Performs payroll activities: Reviews timesheets to detect & resolve payroll discrepancies Processes paperwork for new employees (e.g., I-9, benefit enrollment forms) & enters employee information into the payroll system Verifies attendance, hours worked, & pay adjustments, & posts information onto designated records Records employee information (e.g., exemptions, transfers, & resignations) to maintain & update payroll records Reconciles leave time (e.g., vacation, personal & sick leave) for employees Compiles employee time & payroll data from timesheets & other records 2. Performs other related accounting duties: Contacts customers to obtain or relay account information Accesses computerized financial information to answer general questions as well as those related to specific accounts Performs general office duties (e.g., files; answers telephones; handles routine correspondence) Balances petty cash (e.g., reconciles receipts & cash to authorized level; prepares documents to support replenishment of cash) Makes travel arrangements for staff Enters, reconciles & maintains asset records in asset management system (e.g., labels new asset; completes surplus reports) Contacts prospective vendors to establish in OAKS & agency system or modifies vendor information At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

  • Medical Coverage
  • Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
  • Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
  • Childbirth, Adoption, and Foster Care leave
  • Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
  • Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. Qualifications 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software. -Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software. -Or completion of associate core program in business administration, accounting, finance or related field. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Accounting and Finance
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